Section one: Contracting authority
one.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
Contact
FAJINMI Ejiro
Telephone
+44 7811592949
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Patent Renewals
Reference number
UOS-35860-2025
two.1.2) Main CPV code
- 79120000 - Patent and copyright consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.
These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.
In 2024 around 120 renewals were conducted.
These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently; has an interface/portal that is easy for the team to interact with; and is cost-effective.
A sole supplier is required to provide this renewals service.
As in previous contracts the interface should have live pricing, exportable exports, search & filter functionality and a security profile with the University is able to assess. The portal will allow the University to login and instruct renewals i.e. renew, auto renew, delay, abandon, and other channels.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
2 x 2 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B1.1
Bidders will be required to have an average yearly turnover of a minimum of 800,000GBP for the last 2 years.
Minimum level(s) of standards possibly required
4B.5.1 – 4B.5.3 Insurances
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
- The Contractor shall maintain in force with reputable insurers employer’s liability insurance and public liability insurance in the sum of not less than 10,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.
- The Contractor shall maintain in force with reputable insurers professional liability insurance in the sum of not less than 2,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1.2
Bidders will be required to provide examples (3) that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4
Minimum level(s) of standards possibly required
Examples provided should be relevant and proportionate to the procurement exercise.
This question will have a minimum score of 2. Bidders that do not achieve this score may be eliminated from the tender at this stage in the evaluation)
Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.
All tenderers passing the above SPD Selection Criteria will be taken forward to the Tender Technical and Price evaluation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-021524
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 August 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 August 2025
Local time
12:00pm
Place
Glasgow
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise.
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 802781. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In line with the University’s Socio-Economic Impact and Community Benefits Strategy consideration has been given to the inclusion of community benefits within this contract and it was concluded that since the contract duration is for a total of 4 years, community benefits would form part of the contract value and service requirement.
Community benefit forms part of the technical questions with a weighting score of 3%.
(SC Ref:802781)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom