Scope
Reference
SP/25/1422
Description
Service engineers will be required to provide weekly Service and Maintenance attendance to carry out works to the Swimming Pool Filtration Equipment, Pumps, and Electrical Control Panel, Chemical Disinfection Systems including Chemical Dosing and UV Sterilisation Equipment. This would involve twice weekly site attendance checks (8 per month) and reactive callouts when required. The supply and stock management of CO2 gases and all chemicals' treatments would also be required.
The swimming pool is 25m long x 17.5m wide x 2m deep, providing a bathing area of 438m2 and a total water volume of 875m3 for maximum bather loads. The pool is open 16 hours per day, 7 days per week.
Total value (estimated)
- £83,000 excluding VAT
- £99,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
The contract start date will be around 01/11/2025 and complete by 31/10/2027 for a duration of 24 months including all possible extensions therefore the initial contract term will be 24 months, plus 12 months plus 12 months plus 12 months (extension dependent on contractual performance and mutual agreement).
Main procurement category
Services
CPV classifications
- 24962000 - Water-treatment chemicals
- 43324100 - Equipment for swimming pools
- 45212212 - Construction work for swimming pool
- 90900000 - Cleaning and sanitation services
Participation
Legal and financial capacity conditions of participation
As set out in the Tender Documents
Technical ability conditions of participation
As set out in the Tender Documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
30 July 2025, 10:00am
Submission address and any special instructions
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:
https://in-tendhost.co.uk/lancaster/aspx/Home
Tenderers must submit their responses to the ITT through this same portal.
All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal.
Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.
In-Tend Support:
Phone: 0845 557 8079
E-mail: support@in-tend.com
Web : https://in-tendhost.co.uk/lancaster/aspx/Help
The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/lancaster/aspx/Home
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:
https://in-tendhost.co.uk/lancaster/aspx/Home
Tenderers must submit their responses to the ITT through this same portal.
All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal.
Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.
In-Tend Support:
Phone: 0845 557 8079
E-mail: support@in-tend.com
Web : https://in-tendhost.co.uk/lancaster/aspx/Help
The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Contracting authority
UNIVERSITY OF LANCASTER
- Companies House: RC000657
- Public Procurement Organisation Number: PHYT-3516-XDZY
Bailrigg
Lancaster
LA1 4YW
United Kingdom
Email: tenders@lancaster.ac.uk
Website: http://https//www.lancaster.ac.uk
Region: UKD44 - Lancaster and Wyre
Organisation type: Public authority - sub-central government