Tender

Independent Best Interest Assessors 2025

  • East Riding of Yorkshire Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-036794

Procurement identifier (OCID): ocds-h6vhtk-05068c (view related notices)

Published 2 July 2025, 1:24pm



Scope

Reference

BMC1017-2025

Description

In order to support in complying with the statutory requirement, the commissioner (East Riding of Yorkshire Council) is procuring the services of Independent Best Interest Assessors (BIAs) to assist in the completion of Deprivation of Liberty Standards (DoLS) assessments. This will be achieved through the provision of Best Interest Assessors, on an open Framework Agreement, who will be invited to undertake DoLS assessments for the purpose of the Mental Capacity Act 2005 on behalf of vulnerable adults across the East Riding of Yorkshire, and occasionally out of county. This is a Pseudo Open Framework under the Light Touch Regime for the provision of Independent Best Interest Assessors and will be opened once every 12 months during the duration. Following the tender initial tender deadline a new tender will be advertised, for continuity and submissions can be made at any time, however, please note they will only be evaluated once every 12 months. The initial deadline for submissions will be 12 noon on 11 August 2025. The next (second) opening after the initial deadline of 12 noon on 11 August 2025 will be the 1 September 2026. The evaluations for the second opening will be completed during the month of September 2026 and service providers notified of the outcome of their submission prior to the start of the following month e.g. submissions in September 2026 will be notified in October 2026 and will join the framework from the beginning of November 2026. This procedure will remain the same each year during the lifetime of the Framework agreement. (i.e. a new tender to be advertised after each deadline until the penultimate year of the Framework agreement). Service providers who have been appointed onto the Framework following the initial opening (and subsequent openings) do not need to resubmit and will remain on the Framework.

Commercial tool

Establishes an open framework

Total value (estimated)

  • £2,503,200 excluding VAT
  • £3,003,840 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 7 November 2025 to 6 November 2028
  • Possible extension to 6 November 2030
  • 5 years

Description of possible extension:

Two further 12 month extension options available (up to 24 months in total)

Main procurement category

Services

CPV classifications

  • 85000000 - Health and social work services

Contract locations

  • UKE12 - East Riding of Yorkshire

Framework

Open framework scheme end date (estimated)

6 November 2030

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

This is a Pseudo Open Framework under the Light Touch Regime for the provision of Independent Best Interest Assessors and will be opened once every 12 months during the duration. Following the tender initial tender deadline a new tender will be advertised, for continuity and submissions can be made at any time, however, please note they will only be evaluated once every 12 months. The initial deadline for submissions will be 12 noon 11 August 2025. The next (second) opening after the initial deadline of 12 noon on 11 August 2025 will be the 1 September 2026. The evaluations for the second opening will be completed during the month of September 2026 and service providers notified of the outcome of their submission prior to the start of the following month e.g. submissions in September 2026 will be notified in October 2026 and will join the framework from the beginning of November 2026. This procedure will remain the same each year during the lifetime of the Framework agreement. (i.e. a new tender to be advertised after each deadline until the penultimate year of the Framework agreement). Service providers who have been appointed onto the Framework following the initial opening (and subsequent openings) do not need to resubmit and will remain on the Framework. To ensure that you are appointed to the Framework starting on 7 November 2025 please ensure you have submitted your tender before the deadline of 12 noon 11 August 2025.

Award method when using the framework

With competition

Contracting authorities that may use the framework

Establishing party only


Participation

Particular suitability

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

4 August 2025, 12:00pm

Tender submission deadline

11 August 2025, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

11 October 2025

Recurring procurement

Publication date of next tender notice (estimated): 2 July 2030


Award criteria

This table contains award criteria for this lot
Name Type Weighting
Price Price 50%
Quality Quality 50%

Other information

Conflicts assessment prepared/revised

Yes


Procedure

Procedure type

Open procedure

Special regime

Light touch


Contracting authority

East Riding of Yorkshire Council

  • Public Procurement Organisation Number: PZQH-9124-TMLN

County Hall, Cross Street,

Beverley

HU17 9BA

United Kingdom

Contact name: Sally Hardwick

Telephone: +44 1482393939

Email: sally.hardwick@eastriding.gov.uk

Website: https://www.eastriding.gov.uk

Region: UKE12 - East Riding of Yorkshire

Organisation type: Public authority - sub-central government