- Scope of the procurement
- Lot 1 - Car 3 rear seats
- Lot 2 - MPV 5 - 6 rear seats
- Lot 3 - Minibus 7 -16 seats
- Lot 4 - Coach 17-31 seats
- Lot 5 - Coach 32 +
- Lot 6 - Tail lift vehicles suitable for wheelchair/s + seated passengers
- Lot 7 - Wheelchair Accessible Hackney Carriage
- Lot 8 - Passenger Assistants (PAs)
Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Contact
Christine Baker
Telephone
+44 2088255122
Country
United Kingdom
NUTS code
UKI - London
National registration number
226 6700 70
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ealinglbc-atamis.my.site.com/login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ealinglbc-atamis.my.site.com/login
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
All Age Transport Dynamic Purchasing System
Reference number
CO141
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Ealing (Contracting Authority) wishes to procure an All Age Transport DPS for a range of transport services. It is envisaged the DPS will commence in April 2024 for a term of five (5) years., with possibility of extension up to a further four (4) years
Ealing faces multiple challenges in this area, including the need to standardise the quality of service across contractors, reduce the overall spend, and increase the efficiency of the services provided. Ealing is also committed to promoting a cleaner, greener borough and encouraging the use of low emission vehicles.
As part of this service, Contractors are expected to operate a high-level service that caters for all the needs of the passengers and meets all current and future requirements of the contract, the Contracting Authority’s policy and procedures and all relevant legislation. They will need to be able to supply appropriate, responsible, client-focused staff for all passengers, especially those with challenging needs. Contractors will also need to demonstrate that they can manage and support their Staff’s professional conduct and ensure that they, as individuals, understand and meet the service standards. Contractor’s will need to ensure there are robust formalised processes in place to ensure improvement where necessary.
We are looking for Contractor’s who will treat the Contracting Authority’s, schools, parents/carers and the passengers as valued customers. They should be open in their communication with the Contracting Authority at operational and management levels. The Contracting Authority expects to be promptly informed of service delays, accidents, issues or changes to the contract requirements. Contractor’s must also be able to effectively manage the performance of the contract at a strategic level, as well as analyse the current provision to ensure effective and innovative solutions. They will need to supply suitable vehicles dependent on the contract needs and there should also be strong contingency plans and arrangements in place to minimise interruptions in service due to unforeseen events.
The Council is seeking to commission Transport services under the following 8 Lots via the DPS
Lot 1 - Car 3 rear seats
Lot 2 - MPV 5 - 6 rear seats
Lot 3 - Minibus 7-16 seats
Lot 4 - Coach 17-31 seats
Lot 5 - Coach 32
Lot 6 - Tail lift vehicles suitable for wheelchair/s + seated passengers
Lot 7 - Wheelchair Accessible Hackney Carriage
Lot 8 - Passenger Assistants (PAs)
Providers may apply for any combination of Lots. There is no limit on the number of providers who can be admitted. Additional providers can join the DPS during the term of the DPS, subject to their applications meeting the entry requirements. To access this opportunity please register your company on Atamis TM at https://ealinglbc-atamis.my.site.com/login and search for ref. CO141
two.1.5) Estimated total value
Value excluding VAT: £99,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Car 3 rear seats
Lot No
1
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 - Car 3 rear seats
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - MPV 5 - 6 rear seats
Lot No
2
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 - MPV 5 - 6 rear seats
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Minibus 7 -16 seats
Lot No
3
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 - Minibus 7 -16 seats
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Coach 17-31 seats
Lot No
4
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 - Coach 17-31 seats
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Coach 32 +
Lot No
5
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 - Coach 32 +
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Tail lift vehicles suitable for wheelchair/s + seated passengers
Lot No
6
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 - Tail lift vehicles suitable for wheelchair/s + seated passengers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Wheelchair Accessible Hackney Carriage
Lot No
7
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 - Wheelchair Accessible Hackney Carriage
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Passenger Assistants (PAs)
Lot No
8
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 8 - Passenger Assistants (PAs)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to four years in any increment
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
31 January 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
1 April 2024
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom