Section one: Contracting authority/entity
one.1) Name and addresses
Bassetlaw District Council
Queen's Buildings
WORKSOP
S802AH
Country
United Kingdom
Region code
UKF15 - North Nottinghamshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EA Microsoft licensing
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council. This is the core software and digital services relied on by the Council for day to day function.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £689,018.53
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council.This is the core software and digital services relied on by the Council for day to day function.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Time constraints as new pricing was due for release and companies were not willing to quote on the licencing renewal until Microsoft released the new prices and they are the primary solution the Council uses. The resellers were all dependant on these figures and this coincided with our requirement for renewal. New prices were released end of October and agreement must be in place before the end of November leading to a short time to comply to keep services available. Price check was done on the Framework prior to direct award (with other supplier(s)) and discussed with the head and director of corporate services to ensure pricing presented was satisfactory and utilising direct award to the preferred supplier to enable an efficient renewal process and ensure business continuity. The consequence of failing to renew in time would have a significant impact in terms of cost and service delivery.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 November 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SoftCat PLC
Buckinghamshire
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
02174990
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £689,018.53
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
BASSETLAW DISTRICT COUNCIL
WORKSOP NOTTS
Country
United Kingdom