Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO23 8ZB
Contact
Katy Kelleher
county.supplies.buying@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.in-tendhost.co.uk/hampshire
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/hampshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/hampshire
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Supply and Distribution of Local Produce
Reference number
CC19787
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Supply and Distribution of Local Produce. The Framework will commence on 1st April 2024 for a period of 4 years and will be divided into 6 Lots (Lot 1 - Fresh Meat and Meat Products. Lot 2 - Fresh Fish and Fish Products. Lot 3 - Cakes, Bakery and Morning Goods. Lot 4 - Speciality Coffee. Lot 5 - Speciality Ice Cream. Lot 6 - Miscellaneous Items).
Users of the Framework include but not limited to: Facilities run by Outdoor and Countryside Services; Facilities run by Hampshire County Council Adults' Health and Care; Children's Services sites; Schools. The Framework Agreement is also open to all existing and future CBC Members listed below: as detailed on: https://www.centralbuyingconsortium.co.uk/cbcmembers/
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Fresh Meat and Meat Products
Lot No
1
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide fresh meat and meat products to include but limited to: Beef, Sauces Bacon, Gammon, Pork, Poultry and Lamb.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not scored
two.2.6) Estimated value
Value excluding VAT: £1,080,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Fresh Fish and Fish Products
Lot No
2
two.2.2) Additional CPV code(s)
- 15200000 - Prepared and preserved fish
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide fresh fish and fish
products to include but limited to: dressed crab, smoked haddock, Fisherman's Pie Mix, salmon, cod, hake, smoked mackerel, mussel meat, red snapper, calamari and Trout.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not scored
two.2.6) Estimated value
Value excluding VAT: £160,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Cakes, Bakery and Morning Goods
Lot No
3
two.2.2) Additional CPV code(s)
- 15613000 - Cereal grain products
- 15810000 - Bread products, fresh pastry goods and cakes
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide Cakes, Bakery and Morning Goods to include but not limited to: loaf cakes, 16 portion cakes, slices, celebration cakes, bread and morning goods.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not scored
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Speciality Coffee
Lot No
4
two.2.2) Additional CPV code(s)
- 15861000 - Coffee
- 15862000 - Coffee substitutes
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide Speciality Coffee (beans, filter coffee, hot chocolate, sugar, cups and cleaning sundries). Lot also includes: purchasing and maintenance of bean2cup and traditional expresso machines; purchasing or on loan filter coffee machines and staff training, café design and marking support.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not scored
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Speciality Ice Cream
Lot No
5
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide speciality ice cream to include To include, vegan ice cream offerings, handheld impulse wrapped products, catering tubs for scooping, soft serve ice cream, cones, sauces and toppings, units and accessories including parasols, plastic spoons, sterilisers, purchased freezers with free stock including service agreement and parts warranty.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not Scored
two.2.6) Estimated value
Value excluding VAT: £960,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Miscellaneous Items
Lot No
6
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
- 15910000 - Distilled alcoholic beverages
- 15930000 - Wines
- 15940000 - Cider and other fruit wines
- 15950000 - Non-distilled fermented beverages
- 15960000 - Malt beer
- 15980000 - Non-alcoholic beverages
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A number of suppliers to provide but not limited to fresh, ambient, chilled and frozen products specialising in local produce plus speciality beers, wines and spirits.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 50
Price - Weighting: Not scored
two.2.6) Estimated value
Value excluding VAT: £440,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 January 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 January 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This Framework will be subject to renewal in November 2027.
six.4) Procedures for review
six.4.1) Review body
High Courts of England and Wales
London
Country
United Kingdom