Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Woodland House
Cardiff
CF15 7QZ
Contact
Bethan Dyke
Telephone
+44 2921500836
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Staff for Cardiff & Vale University Health Board’s Nephrology Directorate
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The Nephrology Directorate within Cardiff & Vale University Health Board (C&V UHB) require two security officers to attend Merthyr dialysis to support with a complex patient during set hours and days each week. This is a complex, niche requirement that must be managed and dealt with sensitively, ensuring the safety of the patient, public and Health Board staff.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £85,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The Nephrology Directorate within Cardiff & Vale University Health Board (C&V UHB) require two security officers to attend Merthyr dialysis to support with a complex patient who requires assistance and monitoring during their treatment.
The provision is every Monday, Wednesday and Friday from approximately 11.30/11.45 until approximately 16.40/17:00 (5.5-hour shift). The Health Board is committed to excellence in healthcare, playing a vital role in addressing the complex needs of its patients whilst protecting dialysis staff. It is the intention of the UHB to work towards the reduction and elimination of all abuse.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This a complex and niche provision, with the requirement needing both sensitivity and professionalism to ensure the safety of the patient, the public and Health Board Staff.
A number of short-term contracts have been awarded previously, resulting in repeated procurement processes but with limited competition, that was deemed unsuitable for the requirement, following evaluation of the proposed bids.
Internal options have also been explored, however, there is a requirement for an external provider. The provider must ensure that service delivery is in line with its ISO9001 accreditation, or other recognized Quality Assurance system as implemented by the Supplier and agreed with C&V UHB. The provider must also dispose of all redundant equipment and waste generated as part of its service delivery in accordance with the General Standards and any legislation or best practice such as WEEE Regulations as amended or as imposed by ISO14001 accreditation where relevant.
This is a time critical procurement and there is no scope for the lapse of contract to ensure there is security staff in place at the required times.
The awarded supplier retains the necessary accreditations and awarding this contract will ensure continuity of care for the patient. On this basis, Cardiff and Vale University Health Board are seeking to award this contract to Safestyle Security Ltd on a 1-year basis with an option to extend for a further 12 months at the sole discretion of the Health Board.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CAV-DCO (24-25) 69
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SAFESTYLE SECURITY SERVICES LIMITED
Motor Point Arena, Mary Ann Street
Cardiff
CF102EQ
Telephone
+44 2920221711
Fax
+44 2920220421
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £79,380.18
Section six. Complementary information
six.3) Additional information
(WA Ref:145926)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom