Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Nwssp.procurementcataloguepathology@wales.nhs.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T.0340 Blood Transfusion Automation Managed Service Contract for Betsi Cadwaladr University Health Board
Reference number
T.0340
two.1.2) Main CPV code
- 85111800 - Pathology services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
- UKL12 - Gwynedd
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement at the time of conclusion of the contract:
Following a procurement process (T.0340) BCUHB entered a contract with Ortho Clinical Diagnostics (now QuidelOrtho) in 2016 to provide services for a 7+3 years. The additional extension period was activated by BCUHB in year 3 to provide an equipment upgrade and refresh, and therefore the Contract will expire in December 2026. This contract provides instrumentation, reagents and consumables, and supporting IT systems to allow for connection to current Telepath LIMS systems.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 032-054668
Section five. Award of contract/concession
Contract No
T.0340
Title
T.0340 Blood Transfusion Automation Managed Service Contract for Betsi Cadwaladr University Health Board
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 January 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ORTHO-CLINICAL DIAGNOSTICS
Felindre Meadows, Pencoed
Bridgend
CF355PZ
Telephone
+44 1628401563
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,968,890
Section six. Complementary information
six.3) Additional information
(WA Ref:152936)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85111800 - Pathology services
seven.1.3) Place of performance
NUTS code
- UKL12 - Gwynedd
- UKL13 - Conwy and Denbighshire
- UKL23 - Flintshire and Wrexham
seven.1.4) Description of the procurement:
The original procurement completed in 2016 awarded a contract for 7 years with an option for a further extension of 3 years, which was taken by the Health Board. This contract is due to expire November 2026. The Health Board had originally planned to retender and had set timelines of a 2-year process to award and implement a new contract.
Due to delays in the implementation of the replacement WLIMS system which has necessitated intensive resource and staff time to be dedicated to this project as a national priority. The required resource to undertake a tender process is not available and therefore, the Health Board has no choice but to delay the procurement of a new service.
Due to the heavily regulated and sensitive nature of this service, it is not possible to change supplier without a full implementation period and therefore, the Health Board will extend the current arrangements in line with a Regulation 72 (c ) (i)modification in PCR 2015, whilst the new tender process is conducted.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
138
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,608,241.62
seven.1.7) Name and address of the contractor/concessionaire
ORTHO-CLINICAL DIAGNOSTICS
Felindre Meadows, Pencoed
Bridgend
CF355PZ
Telephone
+44 1628401563
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The original procurement completed in 2016 awarded a contract for 7 years with an option for a further extension of 3 years, which was taken by the Health Board. This contract is due to expire November 2026. The Health Board had originally planned to retender and had set timelines of a 2-year process to award and implement a new contract.
Due to delays in the implementation of the replacement WLIMS system which has necessitated intensive resource and staff time to be dedicated to this project as a national priority. The required resource to undertake a tender process is not available and therefore, the Health Board has no choice but to delay the procurement of a new service.
Due to the heavily regulated and sensitive nature of this service, it is not possible to change supplier without a full implementation period and therefore, the Health Board will extend the current arrangements in line with a Regulation 72 (c ) (i)modification in PCR 2015, whilst the new tender process is conducted.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to delays in the implementation of the replacement WLIMS system which has necessitated intensive resource and staff time to be dedicated to this project as a national priority. The required resource to undertake a tender process is not available and therefore, the Health Board has no choice but to delay the procurement of a new service.
Due to the heavily regulated and sensitive nature of this service, it is not possible to change supplier without a full implementation period and therefore, the Health Board will extend the current arrangements in line with a Regulation 72 (c ) (i)modification in PCR 2015, whilst the new tender process is conducted.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,968,890
Total contract value after the modifications
Value excluding VAT: £3,608,241.62