Section one: Contracting authority
one.1) Name and addresses
AFBI Stormont
12 Stoney Road
BELFAST
BT4 3SD
Contact
SSDAdminCPDfinance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DAERA - AFBI - CSB purchase of Liquid-Chromatographic Mass-Spectrometers (LC-MS/MS) 2023/24
Reference number
5123309
two.1.2) Main CPV code
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.1.3) Type of contract
Supplies
two.1.4) Short description
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
two.1.5) Estimated total value
Value excluding VAT: £4,560,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 38400000 - Instruments for checking physical characteristics
- 38430000 - Detection and analysis apparatus
- 38432000 - Analysis apparatus
- 38432200 - Chromatographs
- 38433000 - Spectrometers
- 38433100 - Mass spectrometer
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
two.2.5) Award criteria
Quality criterion - Name: Solvent standard test – CV% of repeated injections of A/P standard / Weighting: 12
Quality criterion - Name: Solvent standard test – IDL of A/P standard / Weighting: 4
Quality criterion - Name: Sample test – Quantitative Analysis A/P - Linearity over limited range (R2 + Residuals) / Weighting: 4
Quality criterion - Name: Sample test - Quantitative Analysis A/P – Positive samples average concentration + CV% / Weighting: 12
Quality criterion - Name: Sample test - Quantitative Analysis A/P – Successful determination of unknown analyte concentration including blank samples / Weighting: 16
Quality criterion - Name: Sample test – Quantitative Analysis beta-Agonists - Linearity over limited range (R2 + Residuals) / Weighting: 4
Quality criterion - Name: Sample test - Quantitative Analysis beta-Agonists – positive samples average concentration + CV% / Weighting: 12
Quality criterion - Name: Sample test - Quantitative Analysis beta-Agonists – successful determination of unknown analyte concentration including blank samples / Weighting: 16
Cost criterion - Name: Total Contract Price / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £1,710,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The successful Contractor will be asked to provide costs for optional years 6-10, in year 5 if the client chooses to acquire of the services. These 5 optional extensions will be subject to budget approval and will be purchased annually.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note, the estimated value detailed in II.2.6) Estimated value above includes the estimate for whole potential value of this Lot which includes all elements associated with future proofing the contract as detailed in the tender documents including:. One initial instrument including warranty for years 2-5 and. • Addition warranty years 6-10 • Two additional instruments • Years 2-10 additional warranty if a further two instruments are purchased. AFBI will avail of some or all of the above if funding becomes available, subject to need and on agreement between the AFBI and the Contractor.
two.2) Description
two.2.1) Title
Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 38400000 - Instruments for checking physical characteristics
- 38430000 - Detection and analysis apparatus
- 38432000 - Analysis apparatus
- 38432200 - Chromatographs
- 38433000 - Spectrometers
- 38433100 - Mass spectrometer
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
two.2.5) Award criteria
Quality criterion - Name: Solvent standard test – CV% of repeated injections of A/P standard / Weighting: 12
Quality criterion - Name: Solvent standard test – IDL of A/P standard / Weighting: 4
Quality criterion - Name: Sample test – Quantitative Analysis A/P - Linearity over limited range (R2 + Residuals) / Weighting: 4
Quality criterion - Name: Sample test - Quantitative Analysis A/P – Positive samples average concentration + CV% / Weighting: 12
Quality criterion - Name: Sample test - Quantitative Analysis A/P – Successful determination of unknown analyte concentration including blank samples / Weighting: 16
Quality criterion - Name: Sample test – Quantitative Analysis beta-Agonists - Linearity over limited range (R2 + Residuals) / Weighting: 4
Quality criterion - Name: Sample test - Quantitative Analysis beta-Agonists – positive samples average concentration + CV% / Weighting: 12
Quality criterion - Name: Sample test - Quantitative Analysis beta-Agonists – successful determination of unknown analyte concentration including blank samples / Weighting: 16
Cost criterion - Name: Total Contract Price / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £2,850,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The successful Contractor will be asked to provide service costs for optional years 2-10 if the client chooses to acquire of the services. These 9 optional extensions will be subject to budget approval and will be purchased annually.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note, the estimated value detailed in II.2.6) Estimated value above includes the estimate for the whole potential value of this Lot which includes all elements associated with future proofing the contract as detailed in the tender documents including:. 2 initial instrument and. • Additional warranty years 2-10 • Two additional instruments • Years 2-10 additional warranty if a further two instruments are purchased. AFBI will avail of some or all of the above if funding becomes available, subject to need and on agreement between the AFBI and the Contractor.
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
as detailed in the Tender Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 April 2024
four.2.7) Conditions for opening of tenders
Date
22 January 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs. And their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave.. Professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. Period of twelve months from the date of issue of the certificate
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award. Of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into.