Scope
Reference
CPA/SPU/2605P
Description
Support and maintenance of existing recorders including purchase and support of new recorders.
Contract 1. THE PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT
Supplier
Contract value
- £374,972 excluding VAT
- £449,966 including VAT
Below the relevant threshold
Date signed
30 June 2025
Contract dates
- 1 September 2025 to 31 August 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 32332300 - Sound recorders
- 50342000 - Repair and maintenance services of audio equipment
Signed contract documents
CPA SPU 2605P_Agreement fully signed InTend.pdf
Procedure
Procedure type
Direct award
Direct award justification
- Additional or repeat goods, services or works - extension or partial replacement
- Additional or repeat goods, services or works - further goods, services or works following a competitive procedure
This is a Contract Details Notice.
This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:-
Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Cheshire Constabulary currently have 42 fixed recorders and 11 portable recorders, which were procured via a Value Added Reseller from David Horn Communications Ltd. DHC are the only Supplier who can provide support and maintenance for their recorders.
Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of Digital recording equipment out there, however only David Horn Communications Ltd themselves or DHC via a reseller can supply the required models when replacements are needed. This is because Cheshire Constabulary can't procure other makes of recorders from alternative Suppliers because CC need DHC recorders due to compatibility issues because they need to integrate with the existing infrastructure within the Constabulary and the wider West Coast Collaboration Forces. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.
Supplier
David Horn Communications Limited
- Companies House: 01916932
Bramingham Business Park, Enterprise Way
Luton
LU3 4BU
United Kingdom
Telephone: 01582490300
Email: support@davidhorn.com
Region: UKH21 - Luton
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. THE PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT
Contracting authority
Police and Crime Commissioner for Cheshire
- Public Procurement Organisation Number: PMWP-7421-WXRW
HQ, Clemonds Hey, Oakmere Road
Winsford, Cheshire
CW7 2UA
United Kingdom
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - central government