- Scope of the procurement
- Lot 1 - Corporate, Commercial and Regulatory (Non-contentious)
- Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious)
- Lot 3 - HR and Employment law (Non-contentious and contentious)
- Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious)
- Lot 5 - Full Service
Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Procurement Team
strategicprocurement@shu.ac.uk
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffieldhallamuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffieldhallamuniversity
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2324-02-SRD-LJ Legal Services
Reference number
2324-02-SRD-LJ
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in the Legal Services Specification included within the procurement documents which are available from the link in the more information (section I.3) of this notice but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (Non-contentious).
Lot 2 - Disputes and litigation; and Student matters (Non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
The estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
For any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term (as set out in section II.1.5) is estimated as £2,000,000 GBP.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
two.2) Description
two.2.1) Title
Lot 1 - Corporate, Commercial and Regulatory (Non-contentious)
Lot No
1
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79120000 - Patent and copyright consultancy services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
- UKI - London
Main site or place of performance
Sheffield Hallam University campuses
two.2.4) Description of the procurement
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in further detail in the Legal Services Specification included within the procurement documents which are available from the link in section I.3 above but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions. If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within. Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
The estimated value in section II.2.6 applies to this Lot and is a maximum annual value.
The estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
For any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term as set out in section II.1.5 is estimated as £2,000,000 GBP.
In order to respond please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract(s) are for an initial term of 36 month(s) from the commencement date with an option to extend by two further periods of up to 12 month(s) each making a maximum contract term of 60 months.
two.2) Description
two.2.1) Title
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious)
Lot No
2
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79120000 - Patent and copyright consultancy services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
- UKI - London
Main site or place of performance
Sheffield Hallam University Campuses
two.2.4) Description of the procurement
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in further detail in the Legal Services Specification included within the procurement documents which are available from the link in I.3 above but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions. If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within. Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
The estimated value in section II.2.6 applies to this Lot and is a maximum annual value.
Thie estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
For any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term (as set out in section II.1.5) is estimated as £2,000,000 GBP.
In order to respond please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract(s) are for an initial term of 36 month(s) from the commencement date with an option to extend by two further periods of up to 12 month(s) each making a maximum contract term of 60 months
two.2) Description
two.2.1) Title
Lot 3 - HR and Employment law (Non-contentious and contentious)
Lot No
3
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
- UKI - London
Main site or place of performance
Sheffield Hallam University Campuses
two.2.4) Description of the procurement
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in further detail in the Legal Services Specification included within the procurement documents which are available from the link in I.3 above but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions. If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within. Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
The estimated value in section II.2.6 is for allapplies to this Lots and is a maximum annual value combined over the maximum five year term. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
The estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as Ffor any year, spend under each Lot could be between £0-£400,000 GBP, but overall the estimated value across all Lots combined over the maximum five (5) year term (as set out in section II.1.5) is estimated as £2,000,000 GBP.
In order to respond please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract(s) are for an initial term of 36 month(s) from the commencement date with an option to extend by two further periods of up to 12 month(s) each making a maximum contract term of 60 months
two.2) Description
two.2.1) Title
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious)
Lot No
4
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
- UKI - London
Main site or place of performance
Sheffield Hallam University Campuses
two.2.4) Description of the procurement
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in further detail in the Legal Services Specification included within the procurement documents which are available from the link in I.3 above but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions. If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within. Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
The estimated value in section II.2.6 is for this Lot and is a maximum annual value.all Lots combined over the maximum five year term. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
The estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as Ffor any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term (as set out in section II.1.5) is estimated as £2,000,000 GBP.
In order to respond please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract(s) are for an initial term of 36 month(s) from the commencement date with an option to extend by two further periods of up to 12 month(s) each making a maximum contract term of 60 months
two.2) Description
two.2.1) Title
Lot 5 - Full Service
Lot No
5
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79120000 - Patent and copyright consultancy services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
- UKI - London
Main site or place of performance
Sheffield Hallam University Campuses
two.2.4) Description of the procurement
Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots. Each Lot represents a contract with one advisor appointed per Lot.
The scope of the legal services required for each Lot is set out in further detail in the Legal Services Specification included within the procurement documents which are available from the link in I.3 above but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 - HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined. It is designed for projects which require advice across a number of legal specialisms. However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions. If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within. Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
The estimated value in section II.2.6 is for all Lots combined over the maximum five year termthis Lot and is a maximum annual value. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
The estimated value in section II.1.5 is for all Lots combined over the maximum five year term. This is an estimate only as, Ffor any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term is estimated as £2,000,000 GBP.
In order to respond please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract(s) are for an initial term of 36 month(s) from the commencement date with an option to extend by two further periods of up to 12 month(s) each making a maximum contract term of 60 months
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
19 January 2024
Local time
12:00pm
Changed to:
Date
26 January 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 January 2024
Local time
12:01pm
Place
Sheffield
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
S1 1WB
Country
United Kingdom