Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, City Hall, College Green
Bristol
BS1 5TR
Contact
Mr Tom Lynes
Telephone
+44 0
Country
United Kingdom
Region code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Catering & Events Concession
Reference number
DN730398
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Bristol City Council (BCC) is looking to engage a single concessionaire with specialist food industry expertise to assume delivery responsibility for cafés, catering and event / function services across a number of venues expected to include, but not limited to:
- City Hall
- Bristol Museum and Art Gallery (BMAG)
- M Shed
- Central Library
- Create Centre
- Ashton Court Estate (Courtyard Café, Golf Café & Gold Ticket Office)
- Hengrove Play Park: Beach Hut Cafe
- Blaise Plant Nursery: Plant Cafe
- Blaise Castle Estate: Blaise Cafe
- Café kiosks: Canford Park, Oldbury Court Estate, St Georges Park: Bake Box Kiosk
The contract allows for a clause to add further sites as they are required.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £86,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Bristol City Council (BCC) sought to engage a single concessionaire with specialist food industry expertise to assume delivery responsibility for cafés, catering and event / function services across a number of venues expected to include, but not limited to:
- City Hall
- Bristol Museum and Art Gallery (BMAG)
- M Shed
- Central Library
- Create Centre
- Ashton Court Estate (Courtyard Café, Golf Café & Gold Ticket Office)
- Hengrove Play Park: Beach Hut Cafe
- Blaise Plant Nursery: Plant Cafe
- Blaise Castle Estate: Blaise Cafe
- Café kiosks: Canford Park, Oldbury Court Estate, St Georges Park: Bake Box Kiosk
The contract allows for a clause to add further sites as they are required.
The procurement process was conducted in accordance with the requirements of the Concessionary Contract Regulations 2016 ("CCR"). Specifically, the council followed a process similar to the Competitive Dialogue procedure described in the Public Contracts Regulations 2015 (as amended) ("PCR") in terms of a process which allowed the council to shortlist suitable candidates on the basis of those who pass the Selection Questionnaire, engage with and discuss solutions with the bidders, before awarding the contract to the bidder offering the most economically advantageous tender.
However, under the CCR, the council is not bound by the strict formalities or rules governing Competitive Dialogue in the PCR and is able to adapt and change that process within the flexibilities provided in Regulation 37 CCR.
The procurement process was formed of three principal stages: Selection Questionnaire (SQ), Invitation to Participate in Dialogue and Invitation to Tender. The award criteria detailed in this notice relate to the Invitation to Tender stage.
The contract is for 10 years with the option to extend for a further 3 years.
As per the Regulation 9 (3) of the CCR, the value of a concession contract shall be the total turnover of the concessionaire generated over the duration of the contract, net of value added tax, as estimated by the contracting authority or utility, in consideration for the works and services which are the object of the concession contract and for the supplies incidental to such works and services. The estimated full life value of this contract, including extensions, is £77,234,007
Initial term = 01/07/2025 to 30/06/2035 (est £54,843,447)
Optional Extensions = 3 x 12 months (est £22,390,559)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-028347
Section five. Award of contract
Contract No
DN730398
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 June 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Compass Contract Services (UK) Limited trading as Restaurant Associates Venues
Birmingham
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £86,000,000
Total value of the contract/lot: £54,843,447
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bristol District Registry of the High Court
Bristol
Country
United Kingdom