Scope
Reference
CP2565-24
Description
As a Waste Disposal Authority, Devon County Council is responsible for providing facilities (Household Waste Recycling Centres (HWRCs)), at which members of the public can discard their bulky household waste. The Authority tendered this service provision in 2016, with an initial term of 1st April 2017 to 31st March 2022 and a maximum extension period of a further 4 years. The Authority has extended the contract for the maximum extension period, meaning that the contract will officially end on 31st March 2026. As such, a tender exercise is required to put in place a new contract for the HWRC and two Transfer Station for 1st April 2026. We are proposing to undertake a market engagement process in early 2025, once a service review has taken place the preferred delivery model has been identified and has received Cabinet approval. Subject to the response to the market engagement, we expect the initial term to be for a period of approx. 5 years with a maximum extension period of 5 years. The total costs above are based on the 2023/24 annual costs multiplied by 10 years (5 year initial term + 5 year extension).
Total value (estimated)
- £85,000,000 excluding VAT
- £102,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
Extensions are subject to mutual agreement of both parties, the Agreement may be extended by a period or periods up to a total maximum extended period of five (5) years
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKK4 - Devon
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 September 2025, 4:00pm
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price criteria as a series of weighted costings |
Price | 75.00% |
| Quality | Quality Criteria assessed by 10 individually weighted quality questions. |
Quality | 25.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Devon County Council
- Public Procurement Organisation Number: PJRC-4623-RJBH
County Hall
Exeter
EX2 4QD
United Kingdom
Contact name: Kiran Mysore Srikantaprasad
Email: kiran.mysore@devon.gov.uk
Website: https://www.devon.gov.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government