Scope
Description
CHILTERN is conducting this Procurement to select a supplier for the provision of planned and reactive maintenance for fire & security assets across the CHILTERN network of stations, maintenance depots and offices. The Contract is for 5+2 years with an estimated value of £1.7m over the 7 years.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2030
- Possible extension to 30 November 2032
- 7 years
Description of possible extension:
At the agreement of both parties
Main procurement category
Services
CPV classifications
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 31625300 - Burglar-alarm systems
- 35100000 - Emergency and security equipment
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKG3 - West Midlands
- UKH23 - Hertfordshire
- UKH25 - Central Bedfordshire
- UKI5 - Outer London - East and North East
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 August 2025, 1:00pm
Submission type
Tenders
Tender submission deadline
19 September 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Cost Proposal | Cost | 40% |
| Technical Competency Questions | Quality | 25% |
| Health and Safety | Quality | 10% |
| Key Performance Indicators | Quality | 10% |
| Terms & Conditions | Quality | 10% |
| Relevant experience and contract examples | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Invitation to participate with PSQ
Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.
Stage 2 - Tender submission
Bidders who are successfully shortlisted in Stage 2 will be invited to participate in Stage 3.
Stage 3 - BAFO
Documents
Associated tender documents
https://marketdojo.com/
Please use the Invitation Code: 8F799B215A, to access the documents.
Documents to be provided after the tender notice
Via the MarketDojo Portal https://marketdojo.com/
using the invite code: 8F799B215A
Contracting authority
THE CHILTERN RAILWAY COMPANY LIMITED
- Companies House: 03007939
- Public Procurement Organisation Number: PNPV-7838-DRMN
1 Admiral Way
Sunderland
SR3 3XP
United Kingdom
Contact name: Karen Hayward
Telephone: 07976912100
Region: UKC23 - Sunderland
Organisation type: Private utility