Scope
Description
You have been invited to bid for the provision of facilities for a range of local meetings, conferences and training courses in central Telford. This provision will include room hire, refreshments, access to Wi-Fi, the availability of car parking, and, where required, associated equipment.
Commercial tool
Establishes a framework
Total value (estimated)
- £140,000 excluding VAT
- £168,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2026
- Possible extension to 1 September 2029
- 4 years, 1 day
Description of possible extension:
Option of 3x12 months
Main procurement category
Services
CPV classifications
- 55120000 - Hotel meeting and conference services
Contract locations
- UKG21 - Telford and Wrekin
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
This is the establishment of a below threshold pseudo framework.
1.3 Framework Overview: This Quote establishes a framework agreement with multiple suppliers who can deliver the services outlined in the specification. There is no cap on the number of suppliers who may join. Successful applicants will be added to an approved supplier list. The Council will issue call-offs from the pseudo framework as needed, either through direct award or further competition.
1.4 Direct Award (Call Off): A direct award enables the Council to quickly appoint a supplier without further competition. Awards will be based on the information submitted at the establishment of the pseudo framework stage, including pricing, quality, venue suitability reasons of urgency, availability and or type of facilities, and related services. The decision will reflect which supplier best meets the specific requirements of the event.
1.5 Further Competition (Call Off): From time to time the Council will do further competitions for specific events and will consider factors such as availability, pricing, venue suitability, facilities, and associated services. Evaluation criteria may vary, with weightings ranging from 0% to 100% depending on the specific needs of each call-off. Suppliers will be required to submit a response as part of the call off competition.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
14 July 2025, 1:00pm
Tender submission deadline
15 July 2025, 1:00pm
Submission address and any special instructions
This opportunity is accessed through the Telford & Wrekin tender portal https://in-tendhost.co.uk/telford/aspx/Tenders/Current
The opportunity number is TWC000998. If you're not already registered on the In-Tend system you can register via this link https://in-tendhost.co.uk/telford/aspx/Registration
Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. No other method of submission will be accepted.
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/telford/aspx/Home
Meeting Events facilities in central Telford Reference number TWC000998
Contracting authority
Borough of Telford & Wrekin
- Public Procurement Organisation Number: PHHD-5776-GZNN
Darby House, Telford Town Centre, Lawn Central,
Telford, Shropshire
TF3 4JA
United Kingdom
Region: UKG21 - Telford and Wrekin
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)