Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Refrigeration, Freezing and Chilling
Reference number
CAT 19 015
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision Refrigeration, Freezing and Chilling
equipment for EANI CAT-19-015 to the maximum value of £1,128,600 until 31 March 2024.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
37
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 219-537458
Section five. Award of contract/concession
Contract No
CAT 19 15
Title
Refrigeration, Freezing and Chilling
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 February 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
S. McKenna Company T/A Galgorm Group
Ballymena
phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,128,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.3) Place of performance
NUTS code
- UKN0 - Northern Ireland
seven.1.4) Description of the procurement:
Framework for the provision of Refrigeration, Freezing and Chilling
equipment for EANI CAT-19-015 until 31 March 2024.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
4
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,128,600
seven.1.7) Name and address of the contractor/concessionaire
S. McKenna Company T/A Galgorm Group
Ballymena
Phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The overall nature of the contract is not altered and the value of the original Framework Agreement will not change due to
this modification. The modification is required to allow additional time ie 4 months to allow the completion of the new procurement.
The Framework Agreement set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The
Framework Agreement was initially for a term ending 30 November 2023.
EANI intended to commence a new procurement exercise in September 2023. However, the new procurement exercise has been delayed
due to resourcing issues within the catering industry. The new tender process will be issued via the CAT 23 001 Dynamic Purchasing
System early in 2024. (Interested suppliers can register to participate and further details can be found here https://etendersni.gov.uk/
epps/dps/prepareViewCfTDPSWS.do?resourceId=4841480).
EANI anticipates the new contract commencement will be 01 April 2024, with services extended under the current Framework Agreement
until then.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have
foreseen; the overall nature of the contract is not altered and the value of the original Framework Agreement will not change due to
this modification. The modification is required to allow additional time ie 4 months to allow the completion of the new procurement.
The Framework Agreement set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The
Framework Agreement was initially for a term ending 30 November 2023.
EANI intended to commence a new procurement exercise in September 2023. However, the new procurement exercise has been delayed
due to resourcing issues within the catering industry. The new tender process will be issued via the CAT 23 001 Dynamic Purchasing
System early in 2024. (Interested suppliers can register to participate and further details can be found here https://etendersni.gov.uk/
epps/dps/prepareViewCfTDPSWS.do?resourceId=4841480).
EANI anticipates the new contract commencement will be 01 April 2024, with services extended under the current Framework Agreement
until then.
The value of the Framework Agreement was set at £1,128,600. There is no change to the expected value. The only change will be a short 4
month extension.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,128,600
Total contract value after the modifications
Value excluding VAT: £1,128,600