Section one: Contracting authority/entity
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Matthew Everatt
matthew.everatt@rotherham.gov.uk
Telephone
+44 1709334119
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
21-057 Data and Telephony Platform for Business Centres
Reference number
21-057
two.1.2) Main CPV code
- 32000000 - Radio, television, communication, telecommunication and related equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
21-057 Data and Telephony Platform for Business Centres
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Council are looking for a supplier to provide a turnkey data and telephony platform for its shared workspace operations at the following business centres:
1. Century Business Centre - Manvers Way, Wath upon Dearne, Manvers, S63 5DA.
2. Moorgate Crofts Business Centre - South Grove, Rotherham, S60 2DH.
3. Fusion@Magna Business Centre - Magna Way, Rotherham, S60 1FE.
4. Matrix@Dinnington Business Centre - Nobel Way, Sheffield, S25 3QB.
From 31/12/2021 the Council, along with the rest of the Yorkshire & Humber Region moved from Proactis YORtender to a new tender platform, Mercell / eu supply. As a result it is not possible to link this Contract Award Notice to the original Contract Notice as Proactis were the original e-sender, not the Council.
For clarity the original Contract Notice was published under reference number 2021/S 000-024454 on 01/10/2021.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-002012
Section five. Award of contract/concession
Contract No
21-057
Title
21-057 Data and Telephony Platform for Business Centres
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
6 January 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Holler Technology Ltd
Landmark House, Station Road, Hook
Hampshire Hook
RG27 9HA
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
National registration number
Holler Technology Ltd
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £340,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32000000 - Radio, television, communication, telecommunication and related equipment
seven.1.2) Additional CPV code(s)
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 51300000 - Installation services of communications equipment
- 51600000 - Installation services of computers and office equipment
- 64200000 - Telecommunications services
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
seven.1.4) Description of the procurement:
There are no proposed changes to the nature of the services provided. They remain as detailed in the original contract notice. The Council are looking for a supplier to provide a turnkey data and telephony platform for its shared workspace operations at the following business centres:
1. Century Business Centre - Manvers Way, Wath upon Dearne, Manvers, S63 5DA.
2. Moorgate Crofts Business Centre - South Grove, Rotherham, S60 2DH.
3. Fusion@Magna Business Centre - Magna Way, Rotherham, S60 1FE.
4. Matrix@Dinnington Business Centre - Nobel Way, Sheffield, S25 3QB.
From 31/12/2021 the Council, along with the rest of the Yorkshire & Humber Region moved from Proactis YORtender to a new tender platform, Mercell / eu supply. As a result it is not possible to link this Contract Award Notice to the original Contract Notice as Proactis were the original e-sender, not the Council.
For clarity the original Contract Notice was published under reference number 2021/S 000-024454 on 01/10/2021.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£207,804
seven.1.7) Name and address of the contractor/concessionaire
Holler Technology Ltd
Landmark House, Station Road, Hook
Hampshire Hook
RG27 9HA
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Data Networks Upgrade
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
There is a need to upgrade the data networks at 4 of the Business Centres (Moorgate Crofts, Fusion@Magna, Matrix@Dinnington and Century Business Centre) to expand existing WIFI provision to cover the full building to meet the modern needs of occupant businesses.
Procuring from a different supplier would create complications of who is responsible for maintenance when issues arise, creating extra costs because of duplication of work, and
potential delays in resolving problems that would impact client service levels. Also, extra costs would be incurred at commissioning as the new supplier would have to undertake additional work including device firmware and acceptance testing with the incumbent system, a duplication of work.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £51,956
Total contract value after the modifications
Value excluding VAT: £259,760