Section one: Contracting authority
one.1) Name and addresses
GREENSQUAREACCORD LIMITED
178 Birmingham Road
WEST BROMWICH
B706QG
Contact
Tom Ellis
procurement@greensquareaccord.co.uk
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
RS027052
Internet address(es)
Main address
https://www.greensquareaccord.co.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PIN - GreenSquareAccord - Purchase to Pay System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
**Please note this is not a call for competition**
GreenSquareAccord (GSA) is seeking providers of Purchase to Pay (P2P) systems to provide a 1 hour demonstration of their system and its features to help inform GSAs specification for an intended upcoming procurement. These demos would be held on 09th January 2023 throughout the day. We aim to see up to 5 demos.
Interested providers should register their interest by emailing Procurement@greensquareaccord.co.uk
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
**Please note this is not a call for competition**
GreenSquareAccord (GSA) is seeking market engagement for a supplier to provide a Purchase to Pay (P2P) system, this solution should enable colleagues to raise Requisitions, obtain approvals from budget holders, raise Purchase Orders and settle Invoices.
The desired outcome will:
• enable colleagues across the group to raise purchase orders
• integrate and consolidate the current purchasing and payment systems and processes
• enhance control of expenditure for works, services and goods
• efficiently manage suppliers and contracts.
• simplify and improve the current multiple processes and achieve consistent purchase-to-pay (P2P) processes that leverage workflow and efficient authorisation rules.
• provide a single source of truth and visibility of all purchase activity across all locations and functions in the Group.
• enhance expenditure control through expenditure-to-budget match mechanisms and contract compliance via expenditure-to-contract match mechanisms.
• enhance contract administration through integration with the existing contract management system.
• achieve streamlined invoice matching, processing and payment authorisation.
• enable electronic invoicing to allow for the receipt, management and payment of invoices.
• achieve purchase order two-way and three-way matching and workflow
• Integrate with our housing management and finance systems
GSA would also like to explore the possibility of these systems' e-catalogue (hosted or punchout) capabilities
two.3) Estimated date of publication of contract notice
19 February 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No