Tender

Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

  • Sandwell Metropolitan Borough Council

F02: Contract notice

Notice identifier: 2023/S 000-036539

Procurement identifier (OCID): ocds-h6vhtk-0424f7

Published 12 December 2023, 2:58pm



Section one: Contracting authority

one.1) Name and addresses

Sandwell Metropolitan Borough Council

Sandwell Council House, Freeth Street

Oldbury

B69 3DB

Contact

Michelle Hackwood

Email

michelle_hackwood@sandwell.gov.uk

Country

United Kingdom

NUTS code

UKG37 - Sandwell

Internet address(es)

Main address

www.sandwell.gov.uk

Buyer's address

www.sandwell.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/sandwellmbc

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Reference number

SMBC 23048

two.1.2) Main CPV code

  • 50334400 - Communications system maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This must include internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier’s ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility will be required from bidders and essential to submitting a compliant bid.

two.1.5) Estimated total value

Value excluding VAT: £260,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 50334400 - Communications system maintenance services
  • 48521000 - Music or sound editing software package
  • 48222000 - Web server software package

two.2.3) Place of performance

NUTS codes
  • UKG37 - Sandwell

two.2.4) Description of the procurement

Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This must include internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier’s ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visit to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility will be required from bidders and essential to submitting a compliant bid.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 March 2024

End date

29 February 2028

This contract is subject to renewal

Yes

Description of renewals

The contract will be renewed in 4 years

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please refer to ITT Documents

three.1.2) Economic and financial standing

List and brief description of selection criteria

Please refer to ITT Documents

Minimum level(s) of standards possibly required

Please refer to ITT Documents

three.1.3) Technical and professional ability

List and brief description of selection criteria

Please refer to ITT Documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

12 January 2024

Local time

3:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

12 January 2024

Local time

3:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.4) Procedures for review

six.4.1) Review body

The High Court of England

Royal Court of Justice the Strand

London

WC2A 2LL

Country

United Kingdom