Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
Michelle Hackwood
michelle_hackwood@sandwell.gov.uk
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium
Reference number
SMBC 23048
two.1.2) Main CPV code
- 50334400 - Communications system maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This must include internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier’s ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility will be required from bidders and essential to submitting a compliant bid.
two.1.5) Estimated total value
Value excluding VAT: £260,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50334400 - Communications system maintenance services
- 48521000 - Music or sound editing software package
- 48222000 - Web server software package
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This must include internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier’s ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visit to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility will be required from bidders and essential to submitting a compliant bid.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2024
End date
29 February 2028
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed in 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to ITT Documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please refer to ITT Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 January 2024
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The High Court of England
Royal Court of Justice the Strand
London
WC2A 2LL
Country
United Kingdom