Scope
Description
Clipstone Brook Lower School Catering Services
Please read and follow the information and guidance supplied below and within the Tender documents, this will help with your tender submission.
Word count limits apply, any information going over will not be considered.
Respond to ALL questions.
Additional documents or information not required will be disregarded.
Please note timeline with regards to questions and submission dates.
All communications, correspondences and clarifications must be sent via the In-tend portal.
Do not contact the Service area for information, please use the correspondence facility
Regularly view the Clarification tab for updates or responses to questions received by bidders.
Questions asked together with the response, will be made available to all bidders (if not Private and Confidential), this to ensure a fair and consistent approach to all.
Avoid uploading your return just prior to closing deadline as you may incur IT issues and we will not accept Tender Returns via e-mail.
The Council will provide as much support and information as it can to help guide you through the Tender process. If there is anything you are not sure of or need clarification on, please contact the Procurement lead using the correspondence facility within the In-tend electronic tendering system.
Opting In
To inform us of your decision to participate and to be able to submit a tender you will be required to Opt In. Opting In will confirm to us of your involvement and your intention to submit a tender return.
Opting Out
Will confirm that you are no longer interested in submitting a tender return. You will be able to provide a reason as to your decision if you wish. This will cease any system-generated communications. You will be able to opt back in at any point.
Target contract commencement date: 1st November 2025
Contract term: 3 years +1 +1 optional
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 30 October 2030
- 4 years, 11 months, 30 days
Description of possible extension:
3 years +1+1 optional years
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKH - East of England
Submission
Enquiry deadline
17 July 2025, 12:59am
Tender submission deadline
22 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 60% Quality Weighting Split 40% Cost Weighting Split |
Price |
Weighting description
60% Quality Weighting Split 40% Cost Weighting Split
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract - no minimum
Documents
Associated tender documents
https://in-tendhost.co.uk/centralbedfordshire/aspx/Home
Suppliers can access tender pack and submit tender returns via the In-tend supplier portal
Contracting authority
Central Bedfordshire Council
- Public Procurement Organisation Number: PVNH-1137-QJBX
Priory House, Monks Walk, Chicksands
Shefford
SG17 5TQ
United Kingdom
Region: UKH25 - Central Bedfordshire
Organisation type: Public authority - sub-central government