Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way, South Normanton
Alfreton
DE55 2DS
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
07762614
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://portal.geometrasystems.co.uk/dps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://portal.geometrasystems.co.uk/dps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property Maintenance Works DPS - Additional Category
Reference number
DPS0009
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
Efficiency East Midlands (EEM Ltd) is a procurement consortium which establishes and manages a range of Frameworks and DPS agreements. Our members include organisations providing services to the whole public sector including Housing Associations, Local Authorities, NHS Trusts, Education Providers and Emergency Services. For more information on EEM and our offering please visit: https://eem.org.uk/
In September 2021 EEM launched a DPS for Property Maintenance Works for contracts with a value of under £150,000. Due to current market conditions, EEM wishes to increase the value of contracts by awarding two additional categories to increase the contract value to £1,500,000. This notice covers the creation of the two new categories.
EEM is conducting this tender exercise to establish a dynamic purchasing system (DPS) consisting of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works.
The DPS has been set up to complement our existing Property Improvement Works Framework (EEM0056) to enable greater competition and choice to members.
The DPS supports members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties.
The DPS initial application period will run until 23rd January 2023 and EEM will then review all applications received during the initial application period from 24th January 2023.
Organisations appointed on to the DPS will receive a DPS Agreement to sign and return. The additional categories for the DPS being advertised through this opportunity will commence on 6th February 2023 ending on 26th September 2026 to fall in line with the existing DPS.
Applicants can submit an application to join the DPS at any point during the DPS term and will have the option to apply for the three existing value categories.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45453000 - Overhaul and refurbishment work
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
EEM is conducting this tender exercise to increase the scope of our existing Property Maintenance DPS by adding two new value categories. The DPS consists of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works. The DPS is being set up to complement our existing Property Improvement Works Framework (EEM0056).
The DPS will support members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house
improvement and maintenance works to a single or multiple occupied and void properties up to either a maximum total or annual contract value of £1,500,000.
Mini tenders via our Property Maintenance DPS will be for planned maintenance works however, reactive maintenance and repairs will be permitted providing it forms part of a planned maintenance contract and does not form the core works to be awarded.
Contracting Authorities will be responsible for specifying any reactive repair service level requirements within their mini tender.
The following is not an exhaustive list of the types of property improvement and maintenance works covered by the DPS;
Internal Maintenance Works
• Electrical repairs, upgrades, testing, remedial, rewires and installation works
• Mechanical upgrades and installation works associated with internal property maintenance
• Heating system repairs, upgrades, and installation works
• Plumbing works
• Kitchen and bathrooms repairs and upgrade work to include new installation
• Level access shower installations
• Joinery and carpentry work
• Plastering works
• Tiling works
• Painting and decoration work including cyclical decoration works and fungicidal wash treatments
• Flooring works
• Void property maintenance including works to bring properties back to re-let standards
• Multi skilled operatives
• Loft insulation
• General builders work
• Any other maintenance works associated with maintaining the inside of a property
External Maintenance Works
• Front and rear boundary repairs and improvements including fence and gates
• External wall repairs
• Brickwork repairs and pointing
• External fabric repairs and external decoration works
• Windows, doors, guttering and fascia and soffit repairs and replacements
• Chimney and roof repairs including roof replacements
• Installing of fencing and pedestrian and vehicle gates and handrails
• Tarmacking and resurfacing works including parking areas and thermoplastic line markings
• Paving works
• Pathway repairs or excavation of existing damaged and laying of new pathways
• Retaining wall works, removal of existing and lay new wall structures.
• Entrance Canopy's and Shelters including refurbishment, repairs and new installations .
• Cladding refurbishment and repairs
• Porch repairs.
• Supply and laying of new turf and re-seeding of grass verges
• External works to void properties including works to bring properties back to re-let
standards
• Any other maintenance works associated with maintaining the exterior of a property
Whole House Maintenance Works
Multiple internal and external improvement works as detailed above being carried out to a single or selection of properties.
Our Property Maintenance DPS (DPS0009) is already split into workstream, contract value bands and geographical categories. The categories and how they will operate are described within the DPS application on the Geometra portal and supporting documents Part A and B.
This notice covers the addition of two new contract value categories:
• Contracts with a value between £150,000 - £500,000
• Contracts with a value between £500,000 - £1,500,000
The two new categories will administered as part of the existing DPS - reference DPS0009 Property Maintenance Works.
EEM members are located throughout England and Wales, and we have included a geographical categories as part of this DPS to allow applicants to select the locations they can work in throughout England and Wales. Applicants are not restricted in the number of geographical locations they can select to operate in but must carefully consider their geographical selection to ensure they have sufficient capacity and resource to support members in the locations they select to work in.
two.2.5) Award criteria
Quality criterion - Name: DPS Application Questionnaire / Weighting: Pass/Fail
Cost criterion - Name: Prices are not assessed at DPS application stage and will be assessed during each individual mini tender / Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £50,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
44
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This DPS is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following Contracting Authorities will be entitled to agree and award contracts under this DPS Agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk),
Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk).
A full list of current members is available at www.eem.org.uk
2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable
constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above)
Further details regarding the authorised users of this framework can be found in the ITT documents.
To review the DPS requirements and supporting documents and submit an application for our Property Maintenance DPS please follow the steps below :
1) Click the link https://portal.geometrasystems.co.uk/dps
2) Click the link 'Supplier Registration Form'
3) Complete your Account Information and click the 'Register' button
4) You will receive an email with a link enabling you to create a password.
5) Create your password and you be invited to log in
6) Enter your login details at https://portal.geometrasystems.co.uk/Account/Login
7) Click 'DPS Manager' link in middle of screen
8) Select Property Maintenance DPS (DPS0009) follow the links to complete your application questionnaire answering all questions within the application questionnaire and uploading all requested information
9) Once you have answered all questions and uploaded relevant requested information click the 'submit' link.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-013639
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 September 2026
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom