Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
Civic Centre, High Street
Uxbridge
UB8 1UW
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of an Official Veterinary Service for the Imported Food Office (LHR)
two.1.2) Main CPV code
- 85200000 - Veterinary services
two.1.3) Type of contract
Services
two.1.4) Short description
Checks on imports from the EU were originally due to commence from 1 July 2022. However, prior to that, in April 2022, the Brexit Opportunities Minister released a statement advising that all plans for EU-Transition-related imported food clearances had been put on hold until 2023 to allow time for the development of a target operating model which would set out a revised approach to these controls.
The subsequent Border Target Operating Model (TOM) was released by the Cabinet Office on 29 August 2023. This Target Operating Model changes the approach that the Council’s Imported Food Office (IFO) follows, not only for imports from the EU, but also for those from the rest of the world.
The new checks are currently scheduled to be introduced from April 2024.
For the Council to maintain its statutory obligations for the inspection and clearance of imported products of animal origin (POAO), it is necessary to have in place a contract for the provision of veterinary services. What remains unknown at this stage is the number of consignments that the IFO is likely to receive from the EU. Therefore, until this information is received, it is difficult to determine what the full impact will be on checks at London Heathrow Airport. It is also not known at this stage what changes there will be to trade patterns once checks on EU imports are introduced. For this reason, a single tender action was recommended to make a direct award to Senlac Associates, the Council’s current provider of veterinary services for a two-year proposal provided by Senlac Associates.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,095,014
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Checks on imports from the EU were originally due to commence from 1 July 2022. However, prior to that, in April 2022, the Brexit Opportunities Minister released a statement advising that all plans for EU-Transition-related imported food clearances had been put on hold until 2023 to allow time for the development of a target operating model which would set out a revised approach to these controls.
The subsequent Border Target Operating Model (TOM) was released by the Cabinet Office on 29 August 2023. This Target Operating Model changes the approach that the Council’s Imported Food Office (IFO) follows, not only for imports from the EU, but also for those from the rest of the world.
The new checks are currently scheduled to be introduced from April 2024.
For the Council to maintain its statutory obligations for the inspection and clearance of imported products of animal origin (POAO), it is necessary to have in place a contract for the provision of veterinary services. What remains unknown at this stage is the number of consignments that the IFO is likely to receive from the EU. Therefore, until this information is received, it is difficult to determine what the full impact will be on checks at London Heathrow Airport. It is also not known at this stage what changes there will be to trade patterns once checks on EU imports are introduced. For this reason, a single tender action was recommended to make a direct award to Senlac Associates, the Council’s current provider of veterinary services for a two-year proposal provided by Senlac Associates.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The current contract with Senlac Associates expires on 31 March 2024. Given the recently confirmed change in the checks required on products of animal origin, there is an increased level of uncertainty and therefore, it would not be prudent to go out to tender as potentially interested bidders would be basing their tenders on the existing volume of consignments, which does not reflect a true indication of the future service requirements.
It is anticipated that the potential impact of the EU Exit will become clearer during the two-year contract term recommended in this report and, accordingly, it is proposed that the Council goes out to tender for a new contract starting in April 2026.
Once the volume of consignments and required inspections is stabilised, extensive pre-tender market engagement in Q1 of 2025/26 so that the market has a full understanding of requirements when the tender is advertised
It is anticipated that the potential impact of the EU Exit will become clearer during the two-year contract term recommended in this report and, accordingly, it is proposed that the Council goes out to tender for a new contract starting in April 2026.
Once the volume of consignments and required inspections is stabilised, Procurement will work with officers from the IFO to develop the new service requirements. These will be supported by clear and concise volume data, alongside extensive pre-tender market engagements in Q1 of 2025/26 so that the market has a full understanding of requirements when the tender is advertised.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Senlac Associates
15 Sandringham House, 44 Windsor Way
London
W14 0UD
Country
United Kingdom
NUTS code
- UKI3 - Inner London – West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,095,014
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales ( Royal Courts of Justice)
Strand
London
WC1A 2LL
Country
United Kingdom