Section one: Contracting authority
one.1) Name and addresses
Hull City Council
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
Contact
Oksana Vdovychenko
oksana.vdovychenko@hullcc.gov.uk
Telephone
+44 1482613248
Country
United Kingdom
Region code
UKE11 - Kingston upon Hull, City of
National registration number
168524345
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86764&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86764&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Street Lighting Columns
Reference number
OV2024
two.1.2) Main CPV code
- 34928510 - Street-lighting columns
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hull City Council (The Authority) is seeking tenders from interested organisations to supply Street Lighting Columns. The tender is an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 17th February 2025 ending by 16th February 2028. The Authority proposes to enter into Contracts for a period of 3 years with the successful Tenderer (Service Provider), with an option to extend for a period or periods of up to a maximum of 12 months. Such extension will be at the discretion of the Authority and subject to satisfactory performance. The Authority has estimated the value of the Services/ Goods to be £200 000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34928510 - Street-lighting columns
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
- UKE1 - East Yorkshire and Northern Lincolnshire
- UKE - Yorkshire and the Humber
- UK - United Kingdom
Main site or place of performance
Boundaries of Hull City Council
two.2.4) Description of the procurement
Hull City Council (The Authority) is seeking tenders from interested organisations to supply Street Lighting Columns. The tender is an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 17th February 2025 ending by 16th February 2028. The Authority proposes to enter into Contracts for a period of 3 years with the successful Tenderer (Service Provider), with an option to extend for a period or periods of up to a maximum of 12 months. Such extension will be at the discretion of the Authority and subject to satisfactory performance. The Authority has estimated the value of the Services/ Goods to be £200 000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 February 2025
End date
16 February 2028
This contract is subject to renewal
Yes
Description of renewals
Will be subject to renewal after contract end date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All tender documents will be published via YORtender/Mercell electronic portal. We are requiring a single provider to bid for all 3 lots. The initial contract term is 3 years with an estimated value of £600,000. Should the extension option be utilised, this would be an additional £200,000 value (4 years - £800,000).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within Tender documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
As stated within Tender documents
Minimum level(s) of standards possibly required
As stated within Tender documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
As stated within Tender documents
Minimum level(s) of standards possibly required
As stated within Tender documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within Tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 December 2024
Local time
12:00pm
Place
Hull City Council
Information about authorised persons and opening procedure
Hull City Council Procurement Team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
There is an option to extend for a period or periods of up to a maximum of 12 months. Such extension will be at the discretion of the Authority and subject to satisfactory performance. The anticipated value of the Services is approximately £200,000 per annum.
six.4) Procedures for review
six.4.1) Review body
Hull City Council Town Clerk
Guildhall
Hull
HU1 2AA
Telephone
+44 1482300300
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Hull City Council Town Clerk
Guildhall
Hull
HU1 2AA
Telephone
+44 1482300300
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As per Tender documentation and Terms and Conditions