Section one: Contracting authority
one.1) Name and addresses
Agora Learning Trust
The Orchard Primary School . Gammons Lane
Watford
WD24 5JW
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
Region code
UKH2 - Bedfordshire and Hertfordshire
Companies House
10290954
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://agoralearning.co.uk/about-us/finance/#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Agora Learning Trust - MFD Partner
two.1.2) Main CPV code
- 30121200 - Photocopying equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Agora learning Partnership (Agora) encompasses 9 schools and circa 2,693 pupils in Hertfordshire.
The Trust Head Office is currently at The Orchard Primary School
The Agora Learning Partnership (formerly the Herts for Learning Multi Academy Trust) is an inclusive, collaborative and forward looking Trust where we all work together, learn together and succeed together in order to give all of the children in our academies the best possible education and learning opportunities.
The nine schools who currently belong to our Partnership benefit greatly from working collaboratively, providing help and support to one another. The relationship between the schools and the Executive Team and Trustees is also deemed to be a strength of the organisation and the support offered by the Executive Team is very much personalised to the individual needs of our schools. However, this only enhances the provision at our schools, whilst enabling them to maintain their individual identities and the autonomy to deliver a curriculum that reflects their school communities and the needs of the children and young people that they serve; we believe this is the only way to achieve the very best educational standards within our schools and across our Trust - high standards that we continually strive for.
This procurement is all about identifying a single MFD partner. At the sole discretion of the Trust any future schools that the Trust may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.
For the purposes of this shortlisting stage bidders should assume that the Stage 2 will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner).
• Value added services.
The current estate generates an indicative annual total of circa 1.9m Mono copies
The current estate generates an indicative annual total of circa 1.4m Colour copies
two.1.5) Estimated total value
Value excluding VAT: £380,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30125120 - Toner for photocopiers
- 66114000 - Financial leasing services
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
Watford
two.2.4) Description of the procurement
The Agora learning Partnership (Agora) encompasses 9 schools and circa 2,693 pupils in Hertfordshire.
The Trust Head Office is currently at The Orchard Primary School
The Agora Learning Partnership (formerly the Herts for Learning Multi Academy Trust) is an inclusive, collaborative and forward looking Trust where we all work together, learn together and succeed together in order to give all of the children in our academies the best possible education and learning opportunities.
The nine schools who currently belong to our Partnership benefit greatly from working collaboratively, providing help and support to one another. The relationship between the schools and the Executive Team and Trustees is also deemed to be a strength of the organisation and the support offered by the Executive Team is very much personalised to the individual needs of our schools. However, this only enhances the provision at our schools, whilst enabling them to maintain their individual identities and the autonomy to deliver a curriculum that reflects their school communities and the needs of the children and young people that they serve; we believe this is the only way to achieve the very best educational standards within our schools and across our Trust - high standards that we continually strive for.
This procurement is all about identifying a single MFD partner. At the sole discretion of the Trust any future schools that the Trust may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.
For the purposes of this shortlisting stage bidders should assume that the Stage 2 will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner).
• Value added services.
The current estate generates an indicative annual total of circa 1.9m Mono copies
The current estate generates an indicative annual total of circa 1.4m Colour copies
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £380,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 January 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Agora Learning Trust
Watford
Country
United Kingdom