Section one: Contracting authority
one.1) Name and addresses
NHS SURREY HEARTLANDS INTEGRATED CARE BOARD
Dukes Court, Duke Street
Woking
GU215BH
Contact
Maggie Czapiewska
Country
United Kingdom
Region code
UKJ25 - West Surrey
NHS Organisation Data Service
QXU
Internet address(es)
Main address
https://www.surreyheartlands.org/nhs-surrey-heartlands-board
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gynaecological Services in a community setting
two.1.2) Main CPV code
- 85121210 - Gyneacologic or obstetric services
two.1.3) Type of contract
Services
two.1.4) Short description
Wey Family Practice provides cost effective assessment and treatment of defined gynaecological conditions in community setting.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £33,596.21 / Highest offer: £43,631.44 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Wey Family Practice provides cost effective assessment and treatment of defined gynaecological conditions in community setting.
Surrey Heartlands ICB has awarded the contract to the existing provider following Direct Award Process C under The Provider Selection Regime (PSR)
The approximate lifetime value of the contract will be £43,631.44 (£21,815.72 per annum) over the two-year term, from 1st April 2024 until 31st March 2026.
two.2.5) Award criteria
Quality criterion - Name: The existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a Provider Selection Regime (PSR) contract award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wey Family Practice
West Byfleet Health Centre, Madeira Road
West Byfleet
KT14 6DH
Country
United Kingdom
NUTS code
- UKJ25 - West Surrey
NHS Organisation Data Service
H81050
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £43,631.44
Lowest offer: £33,596.21 / Highest offer: £43,631.44 taken into consideration
Section six. Complementary information
six.3) Additional information
Wey Family Practice provides cost-effective, community-based assessment and treatment of defined gynaecological conditions.
This contract is awarded under Direct Award Process C in accordance with The Health Care Services (Provider Selection Regime) Regulations 2023 (PSR).
Wey Family Practice delivers a highly valued and consistently high-quality community-based gynaecology service through a GP with Extended Role (GPwER) model. Their presence in the local healthcare system, strong clinical leadership, and trusted partnerships with referring GPs and specialist services has made them an integral part of women's health provision in the area. Their knowledge of local needs and pathways, along with their sustained service performance, supports the continuation of service through Direct Award C.
Against the Provider Selection Regime (PSR) Key Criteria, Wey Family Practice has demonstrated expertise and is anticipated to continue doing so. Evidence of current service delivery against the PSR Key Criteria and the breakdown of Key Criteria weighting in relation to this service for the purposes of awarding a further contract under Direct Award C is detailed below:
Quality and Innovation (35%)
• The provider has consistently delivered safe, effective, and patient-centred gynaecology services, including minor procedures and diagnostics, within a primary care setting.
• Clinical outcomes are strong, with low onward referral rates and high patient satisfaction.
• This provider has implemented efficient triage and referral management systems and adapted service delivery to meet changes in demand, showcasing innovation and responsiveness.
Value (20%)
• Excellent value for money is demonstrated by the fact the provider delivers care within community settings at a lower cost compared to acute provision.
• Use of existing infrastructure, staff expertise, and streamlined care pathways supports commissioning value and reduced unnecessary acute referrals and outpatient waits.
Access, Inequalities, and Choice (20%)
• The provider has supported early access to gynaecology assessment and treatment within the community, particularly benefiting those who face difficulties accessing hospital appointments.
• The service is locally known and trusted, enhancing patient comfort, continuity, and choice.
• Provider local knowledge has enabled tailored approaches to reduce health inequalities.
Integration, Collaboration, and Sustainability (15%)
• The provider has actively engaged in collaborative working with Primary Care Networks, community services, and secondary care partners.
• The provider is aligned with local women's health priorities, contributes to pathway redesign, and offers sustainable service delivery via interoperable digital systems strengthening system integration.
Social Value (10%)
• Wey Family Practice has contributed to social value through supporting local training and development of GPwERs, reducing carbon impact by delivering care closer to home, and strengthening primary care resilience.
• Their recruitment of local staff and investment in long-term service continuity aligns with NHS social value priorities.
Governance and Decision-Making
Award Decision-Makers:
The contract was approved by the Surrey Heartlands ICB Commissioning, Contracting & Commercial (CCC) Committee on 4th July 2024.
Conflicts of Interest:
All Decision-Making Forums requested that Conflicts of Interest be declared in order to accommodate mitigations that may be required. No declarations were raised. Individuals working on the programme declared no interests for the duration.
Standstill Period and Regulatory Context:
This is a Provider Selection Regime (PSR) award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
Written representations should be sent to robert.kitt1@nhs.net
six.4) Procedures for review
six.4.1) Review body
Surrey Heartlands ICB
Woking
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NHS England
Skipton House, 80 London Road
London
SE1 6LH
Country
United Kingdom