Scope
Reference
00472-CX
Description
Stonewater (as the Contracting Authority) requires an efficient and comprehensive print and mailing provision for the production and despatch of large customer mailing projects throughout the year.
Ranging from our annual Rent Review mailout (c. 40,000 letters) to smaller ad-hoc mailings of 5,000 letters or below.
Stonewater would work with the mailing provider to agree design (on appointment of the Contract) to develop and deliver our annual mailing programme along with any ad hoc large mailing services that may be required. We look to our mailing provider to bring their experience from their wider base of clients to help us deliver a high-quality service of correspondence to our customers as required.
Initial term of 3 years (with extension options of 12months plus 12 months).
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=962629326
Total value (estimated)
- £270,000 excluding VAT
- £337,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 5 October 2028
- Possible extension to 4 October 2030
- 4 years, 11 months, 30 days
Description of possible extension:
2 x 12 month extension options
Main procurement category
Services
CPV classifications
- 79570000 - Mailing-list compilation and mailing services
- 79571000 - Mailing services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
Contract locations
- UKG - West Midlands (England)
- UKF - East Midlands (England)
- UKH - East of England
- UKK - South West (England)
- UKJ - South East (England)
- UKC - North East (England)
- UKD - North West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 July 2025, 12:00pm
Tender submission deadline
4 August 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Print and Mailing Services - 00472-CX
- Public Procurement Organisation Number: PVMT-4274-HPBN
Suite C Lancaster House, Grange Business Park
Leicester
LE8 6EP
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)