Section one: Contracting authority
one.1) Name and addresses
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Contact
Lisa Evans
Telephone
+44 7966230649
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
http://www.swansea.gov.uk/dobusiness
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant
Reference number
CCS/23/167
two.1.2) Main CPV code
- 42600000 - Machine tools
two.1.3) Type of contract
Supplies
two.1.4) Short description
To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services.
Lot 1: Hire of small tools
Lot 2: Hire of heavy plant
Lot 3: Hire of scaffold and fence
Lot 4: Purchase of Plant & tools
Lot 5: Repair and Servicing
two.1.5) Estimated total value
Value excluding VAT: £0.01
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1: Hire of small tools
Lot No
1
two.2.2) Additional CPV code(s)
- 42600000 - Machine tools
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Lot 1 encompasses a range of hand-held tools, including Breakers, Cutters, Drills, and Hedge Trimmers.
All equipment supplied within this lot must adhere to a maximum age limit of 5 years.
Prices for Lot 1 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
two.2) Description
two.2.1) Title
Lot 2: Hire of heavy plant
Lot No
2
two.2.2) Additional CPV code(s)
- 42600000 - Machine tools
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Lot 2 consists of equipment such as Hoists, Generators, and Pressure Washers.
Within this lot, all equipment is subject to a maximum age limit of 5 years.
Pricing for Lot 2 services should be submitted using the specified “Annex 2 Price Schedule Plant Listing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
two.2) Description
two.2.1) Title
Lot 3: Hire of scaffold and fence
Lot No
3
two.2.2) Additional CPV code(s)
- 44212310 - Scaffolding
- 34928310 - Safety fencing
- 45340000 - Fencing, railing and safety equipment installation work
- 44313100 - Wire-mesh fencing
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Lot 3 encompasses items including Fence Panels, Scaffold Towers, and Ladders.
All equipment provided under this lot must comply with a maximum age limit of 5 years.
Pricing for Lot 3 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
two.2) Description
two.2.1) Title
Lot 4: Purchase of Plant & tools
Lot No
4
two.2.2) Additional CPV code(s)
- 42600000 - Machine tools
- 42611000 - Special-purpose machine tools
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Lot 4 is dedicated to the acquisition of Plant equipment.
Pricing for Lot 4 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
two.2) Description
two.2.1) Title
Lot 5: Repair and Servicing
Lot No
5
two.2.2) Additional CPV code(s)
- 42600000 - Machine tools
- 42611000 - Special-purpose machine tools
- 45259000 - Repair and maintenance of plant
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council.
Pricing for Lot 5 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Plant familiarisation training, in accordance with relevant regulations, should be provided at the time of plant hire.
Throughout the duration of this framework agreement, there will be no minimum order value, ensuring flexibility and accessibility for Swansea Council's equipment and plant hire needs.
Provide compelling evidence of conformity to relevant European or British Standards for all tools, equipment, and plant supplied. Ensure that CE markings, signifying compliance, are prominently displayed on all equipment.
The prices listed in this Pricing Schedule are inclusive of all components, encompassing profit, labour, materials, fuel, delivery, and any other expenses as specified under the Conditions of the Contract, which are the responsibility of the Supplier.
Prices are to remain fixed for an initial period of twelve (12) months.
Bidders are required to submit pricing for all items within the lot.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 12 April 2024
four.2.7) Conditions for opening of tenders
Date
12 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135648
(WA Ref:135648)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom