Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
Contact
Ewen Macluskie
ewen.macluskie@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Civic Supplies
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Contract Notice is in relation to a renewal framework opportunity for the Supply & Delivery of Civic Supplies.
It will provide a mechanism for local authorities so that they can procure a range of alcoholic & associated beverages which will include,
but is not limited to, draught beer, draught cider, packaged beer, packaged cider, wines, spirits, RTDs, and soft drinks & mixers.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 15910000 - Distilled alcoholic beverages
- 15911000 - Spirituous beverages
- 15911100 - Spirits
- 15911200 - Liqueurs
- 15930000 - Wines
- 15931000 - Unflavoured wines
- 15931100 - Sparkling wine
- 15931200 - Table wine
- 15940000 - Cider and other fruit wines
- 15941000 - Cider
- 15960000 - Malt beer
- 15961000 - Beer
- 15980000 - Non-alcoholic beverages
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Throughout Scotland.
two.2.4) Description of the procurement
This Contract Notice is in relation to a renewal framework opportunity for the Supply and Delivery of Civic Supplies.
It will provide a mechanism for local authorities so that they can procure a range of alcoholic & associated beverages which will include, but is not limited to, draught beer, draught cider, packaged beer, packaged cider, wines, spirits, RTDs, and soft drinks & mixers.
Tenderers will be able to bid for one, any, or all local authority areas.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will run for an initial 36 month period, with the option to extend for up to an additional 12 month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Tender Documents for further information.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
1. SPD (Scotland) Question 4B.5: Insurance Requirements
2. SPD (Scotland) Question 4B.6: Other Economic & Financial Requirements
Minimum level(s) of standards possibly required
1. SPD (Scotland) Question 4B.5
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurance indicated below:
SPD (Scotland) Question 4B.5.1
Employer's (Compulsory) Liability Insurance - maintain a minimum indemnity limit of GBP 10 million in respect of each claim, and
without limit to the number of claims.
SPD (Scotland) Question 4B.5.2
Public Liability Insurance - maintain a minimum indemnity limit of GBP 5 million in respect of each claim, and without limit to the
number of claims.
Product Liability Insurance - maintain a minimum indemnity limit of GBP 5 million in the aggregate.
Motor Vehicle Insurance - maintain a minimum indemnity limit of GBP 5 million for Property Damage, and unlimited in respect of Third
Party Injury.
For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority
confirming that the bidder has ongoing arrangements in place to ensure that subcontractors' vehicles are appropriately insured and
maintained.
2. SPD (Scotland) Question 4B:6 Other Economic and Financial Requirements
A search of the bidder against Equifax's Protect must not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the
bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting
within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable
risk should it be appointed on to the proposed Framework Agreement.
three.1.3) Technical and professional ability
List and brief description of selection criteria
1. SPD (Scotland) Question 4C.10: Subcontracting
2. SPD (Scotland) Question 4D.1: Quality Assurance Schemes
3. SPD (Scotland) Question 4D.1: Health & Safety Procedures
4. SPD (Scotland) Question 4D.2: Environmental Management Standards
Minimum level(s) of standards possibly required
1. SPD (Scotland) Question 4C.10: Subcontracting
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under
the proposed framework agreement.
2. SPD (Scotland) Question 4D.1: Quality Assurance Schemes
The bidder must have the following:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO
9001 (or equivalent);
OR
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that
the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is
periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and
set out responsibilities for quality management throughout the organisation.
3. SPD (Scotland) Question 4D.1: Health & Safety Procedures
The bidder must have the following:
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS
18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in
registered membership of the Safety Schemes in Procurement (SSIP) forum.
Whilst it is a criteria for suppliers to hold accredited independent third party certificate of compliance in accordance with BS OHSAS
18001 (or equivalent), it is important to note that due to the recent release of ISO 45001, this will now be withdrawn. Therefore, bidders are
also required as part of their submission to specify that they will commit to migrate to the new standard by March 2021;
OR
a. a regularly reviewed and documented policy for Health & Safety (H&S) management, endorsed by the Chief Executive Officer, or
equivalent. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities for H&S
management and compliance with legislation. (Not applicable to organisations with fewer than five employees)
b. Documented arrangements for providing the bidder's workforce with training and information appropriate to the type of work which the
organisation is likely to bid. This must provide evidence that the bidder has in place and implements, training arrangements to ensure that
its workforce has sufficient skills and understanding to discharge the various duties. This will provide details of staff health and safety
training arrangements and how relevant information is communicated to staff. This must also include a description of arrangements for
keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation.
4. SPD (Scotland) Question 4D.2: Environmental Management Standards
The bidder must have the following:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or
equivalent) or a valid EMAS (or equivalent) certificate;
OR
A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This
policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response
procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example
hazardous substance spill control).
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section " “I.3 (Communication”of this Contract Notice)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction
Please note that whilst an electronic auction will not be used in the procurement process to award places onto this proposed framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed framework agreement may do so via an electronic auction.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-009810
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies):
- the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx;
- Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;
- Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education
sector in Scotland and their associated and affiliated bodies;
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access
agreement with Scotland Excel.
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed Framework Agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each
contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement.
Further information regarding the operation of the framework can be found within the tender documentation which is available in the
relevant PCS-T project for this procurement exercise.
In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, Contract and Framework agreements may be modified
without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted can be found in the document "0623 Regulation 72 Guidance", within the "Information & Instructions" folder in the "Buyer Attachments"
area of the PCS-T project for this procurement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 50474. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community
benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of
community benefits in accordance with the methodology outlined in the tender documents
(SC Ref:752170)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable top a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.