Scope
Reference
PDSCN-398-2025
Description
In broad terms, scope shall be:
• Provide Bonded Logistics for the provision of hardware and peripherals to PDS staff and customer staff.
• Provide for secure storage of same
• Provide for secure destruction of same
• Provide for reuse of same where deemed appropriate
• Deliver to agreed SLAs in line with ICT Service Provision to PDS staff and customers
This will be for a 3-year period prospectively starting 1 October 2025 to end 31 September 2028, with termination for convenience of 3-months available throughout, and including a 3-month handover period for the existing supplier if necessary.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- Possible extension to 1 October 2029
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 44316400 - Hardware
- 63100000 - Cargo handling and storage services
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
17 July 2025
Engagement process description
This notice is issued to support the ethos of full transparency from the Buyer's perspective.
Engagement comprised normal business interactions with the incumbent supplier and their sub-contractor, which has been used through experience and observation to inform the enhancement of a service specification to be included as part of the tender.
Interactions were remote via Microsoft Teams and emails on a BAU basis.
It is considered that no specific advantage was gained by these interactions beyond that which naturally occurs as a result of familiarity gained in delivering service (e.g. knowledge of Buyer's organisational needs and structure etc.)
The Buyer did not ask for or receive advice from the incumbent on the formulation of the prospective tender.
Th engagement is considered ongoing due to the continuation of service from the incumbent.
It should also be noted that there are other interactions with the incumbent in relation to other contracts between the parties. Those interactions are entirely independent of and have no bearing on the interactions in relation to this contract or the prospective tender to be associated with this notice.
Submissions of expressions of interest and/or clarification questions regarding this notice can be emailed to the designated contact at the Contracting Authority.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
18 July 2025
Contracting authority
POLICE DIGITAL SERVICE
- Companies House: 08113293
20 Gresham Street
London
EC2V 7JE
United Kingdom
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government