Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
William Parsons
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Business Travel Management Services
Reference number
FRAM-1055-23-TA
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
To appoint a provider to deliver a cost-effective service for Business Travel Management Services that maximises value for money, delivery of a timely, effective, up-to-date, socially conscious, and quality service.
It is critical that the Supplier develops an understanding our global business (2030 Group Corporate Strategy), the flexible nature of our travel requirements, the range of service users and locations we operate within and go to, and the inherent risks associated with travel linked to academia and global research.
two.1.5) Estimated total value
Value excluding VAT: £7,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63515000 - Travel services
- 79997000 - Business travel services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry University has had expansive growth in the last ten years over that time the requirements for staff, as well as students to travel for business and academic purposes has increased. As a globally orientated university operating at a global scale, we need to ensure that there is safe, cost-effective routes for those employees approved for travel to make their journeys, whilst the University ensures duty of care for those employees travelling both nationally and internationally.
The University has had Travel Management Companies in place for at least the last ten years supporting in some capacity with Travel Management Services, and will be looking for a organisation to continue to support us with our Global ambitions and support us in managing a changing and complex wider industry.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend annually in 12-month increments, for up to a combined total of 2 additional years.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom