Tender

Heating Systems, Servicing, Maintenance, Inspections and Installations Works

  • Thanet District Council

F02: Contract notice

Notice identifier: 2022/S 000-036108

Procurement identifier (OCID): ocds-h6vhtk-039311

Published 20 December 2022, 4:59pm



Section one: Contracting authority

one.1) Name and addresses

Thanet District Council

Thanet District Council, Cecil Street

Margate

CT9 1XZ

Contact

Miss Gemma Paul

Email

gemma.paul@thanet.gov.uk

Telephone

+44 1843577294

Country

United Kingdom

Region code

UKJ4 - Kent

Internet address(es)

Main address

http://www.thanet.gov.uk/

Buyer's address

http://www.thanet.gov.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Advert/Index?advertId=d0099c0b-687c-ed11-811c-005056b64545

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Advert/Index?advertId=d0099c0b-687c-ed11-811c-005056b64545

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Heating Systems, Servicing, Maintenance, Inspections and Installations Works

Reference number

DN648058

two.1.2) Main CPV code

  • 50720000 - Repair and maintenance services of central heating

two.1.3) Type of contract

Services

two.1.4) Short description

Thanet District Council is seeking to procure a contractor that will service, maintain and install heating systems, including electric heating, gas heating and any future heating technologies solutions that may be required within the contract period for the Council’s Social Housing stock.

This service is to include:

Healthy and safety inspections and certificates

Routine servicing

Void work/inspections on heating systems

Repair/Maintenance

Installation

Inspection and maintenance of safety devices in tenanted properties (for example: smoke detectors/CO alarms)

Out of hours call out for emergency repairs

Supporting the Councils Net Zero strategy

The Contract is anticipated to commence upon 1st April 2023 for a duration of 3 years, with two options to extend for a further two years each, unless terminated in accordance with the Conditions of the Contract.

Important Information: All procurement documents are attached to the notice and available for suppliers to download and complete from the Kent Business Portal (www.kentbusinessprotal.org.uk) according to instructions contained.

The procurement process will be undertaken on the basis of formal tenders. Evaluation will be on the basis of criteria and methodology as set out in the Invitation to Tender document.

Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 15 January 2023.

Completed tender documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 27 January 2023.

two.1.5) Estimated total value

Value excluding VAT: £5,780,520

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 39715000 - Water heaters and heating for buildings; plumbing equipment
  • 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
  • 71314310 - Heating engineering services for buildings

two.2.3) Place of performance

NUTS codes
  • UKJ4 - Kent

two.2.4) Description of the procurement

Thanet District Council is seeking to procure a contractor that will service, maintain and install heating systems, including electric heating, gas heating and any future heating technologies solutions that may be required within the contract period for the Council’s Social Housing stock.

This service is to include:

Healthy and safety inspections and certificates

Routine servicing

Void work/inspections on heating systems

Repair/Maintenance

Installation

Inspection and maintenance of safety devices in tenanted properties (for example: smoke detectors/CO alarms)

Out of hours call out for emergency repairs

Supporting the Councils Net Zero strategy

The Contract is anticipated to commence upon 1st April 2023 for a duration of 3 years, with two options to extend for a further two years each, unless terminated in accordance with the Conditions of the Contract.

Important Information: All procurement documents are attached to the notice and available for suppliers to download and complete from the Kent Business Portal (www.kentbusinessprotal.org.uk) according to instructions contained.

The procurement process will be undertaken on the basis of formal tenders. Evaluation will be on the basis of criteria and methodology as set out in the Invitation to Tender document.

Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 15 January 2023.

Completed tender documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 27 January 2023.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £5,780,520

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

Options to extend at the sole discretion of the contracting authority as per details contained in the procurement documentation

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

27 January 2023

Local time

5:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 7 April 2023

four.2.7) Conditions for opening of tenders

Date

30 January 2023

Local time

10:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Royal Court of Justice

London

Country

United Kingdom