Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Country
United Kingdom
NUTS code
UKG33 - Coventry
Companies House
07781274
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Colocation datacentre facility to host services for CU Group
Reference number
SC-1008-23-TH
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Negotiated without a prior call for competition
The works, supplies or services can be provided only by a particular economic operator for the following reason:
protection of exclusive rights, including intellectual property rights
Explanation:
AQL is our primary datacentre, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links. We decided to continue our existing relationship with AQL for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector. Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology. The AQL service is to remain in place for the next 2 years while a formal review is undertaken of our datacentre requirements. Once this decision is made, the university will go through a formal tender process for these services for a longer term partnership agreement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £455,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Negotiated without a prior call for competition
The works, supplies or services can be provided only by a particular economic operator for the following reason:
protection of exclusive rights, including intellectual property rights
Explanation:
AQL is our primary datacentre, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links. We decided to continue our existing relationship with AQL for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector. Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology. The AQL service is to remain in place for the next 2 years while a formal review is undertaken of our datacentre requirements. Once this decision is made, the university will go through a formal tender process for these services for a longer term partnership agreement.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
AQL is our primary datacentre, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links. We decided to continue our existing relationship with AQL for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector. Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology. The AQL service is to remain in place for the next 2 years while a formal review is undertaken of our datacentre requirements. Once this decision is made, the university will go through a formal tender process for these services for a longer term partnership agreement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035112
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 September 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
AQ Ltd
Leeds
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
Companies House
03663860
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £455,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom