Scope
Reference
RAD162
Description
The Contract is for the provision of Cleaning and Waste Management Services as fully described in Document 2 Service Information.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
• Cleaning of communal areas including entrances, hallways, corridors, lifts, driveways, paths and bin stores.
• Cleaning of offices and;
• Adhoc specialist clean
• Adhoc domestic cover
• Waste management services
The Service Information defines the cleaning tasks to be undertaken and the frequency at which these tasks are to be completed at each site. It is for the contractor to determine the amount of time needed each period to deliver the services specified.
Details of individual properties, the frequency of cleaning and the facilities available is set out in the Service Information (Document 2) and the Asset List included in the Pricing Document.
Total value (estimated)
- £8,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
2 optional extensions of 12 months
Main procurement category
Services
CPV classifications
- 90918000 - Bin-cleaning services
- 90919200 - Office cleaning services
- 90911200 - Building-cleaning services
Contract locations
- UKN - Northern Ireland
Justification for not using lots
Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable in this instance as a priority for the Association is to create internal efficiencies in the management of this and similar contracts.
Participation
Legal and financial capacity conditions of participation
As described in the tender documents
Technical ability conditions of participation
As described in the tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
28 July 2025, 12:00pm
Submission type
Requests to participate
Tender submission deadline
4 August 2025, 12:00pm
Submission address and any special instructions
Via etenders NI https://etendersni.gov.uk/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Scheme 3 Year Evaluation Sum | Price | 40% |
| Schedule of Rates Evaluation Sum | Price | 20% |
| Contract Mobilisation and Implementation | Quality | 10% |
| Provision of Social Value | Quality | 10% |
| Service Delivery | Quality | 8% |
| Performance Measurement and Performance Management | Quality | 7% |
| Hourly Rate Evaluation Sum | Price | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
Contracting authority
Radius Housing Association
- Public Procurement Organisation Number: PQTY-5785-DJHJ
3 - 7 Redburn Square
Holywood
BT18 9HZ
United Kingdom
Region: UKN09 - Ards and North Down
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland