Section one: Contracting authority
one.1) Name and addresses
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Contact
Procurement Team
Telephone
+44 1743252992
Country
United Kingdom
Region code
UKG22 - Shropshire CC
Internet address(es)
Main address
one.1) Name and addresses
Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom
Region code
UKG22 - Shropshire CC
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/KH9B2VSK9N
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RMCS 043 - Supply & Delivery of Greengroceries
Reference number
RMCS 043 - Supply & Delivery of Greengroceries
two.1.2) Main CPV code
- 15300000 - Fruit, vegetables and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.
The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.
•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire
two.1.5) Estimated total value
Value excluding VAT: £1,750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1: Shropshire and North Wales
Lot No
Lot 1: Shropshire and North Wales
two.2.2) Additional CPV code(s)
- 03221200 - Fruit vegetables
two.2.3) Place of performance
NUTS codes
- UKG22 - Shropshire CC
Main site or place of performance
Shropshire CC
two.2.4) Description of the procurement
Shire Services is a part of Shropshire Council that provides catering services to Primary schools, Secondary schools and other establishments based in North Wales, Shropshire, West Midlands, Staffordshire and Worcestershire.
Other geographical areas and establishments may be added to this arrangement should new business be obtained by Shropshire Council (the Council). Additionally, if business and establishments are lost, the geographical area and list of establishments may reduce.
This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.
The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.
•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire
Please refer to Appendix A for a list of all current establishment name and address details for each lot.
Deliveries of these products are to be made daily or as required by individual establishments.
Greengrocery products may include but are not limited to those listed;
•Fresh fruits (e.g., apples, bananas, oranges)
•Fresh vegetables (e.g., carrots, spinach, bell peppers)
•Herbs (e.g., basil, parsley, mint)
•Leafy greens (e.g., lettuce, kale, arugula)
•Root vegetables (e.g., potatoes, onions, beets)
•Tomatoes
•Avocados
•Berries (e.g., strawberries, blueberries, raspberries)
•Dairy (e.g., milk, eggs, yoghourt)
The duration of the contract being offered is one year commencing on the 1st of February 2025, with the potential for an extension of up to a further four one-year periods, on the same terms and conditions without the right to further extend.
The successful contractor must be able to offer a consistently high standard of produce during the course of the contract term demonstrating innovation, a passion for food whilst offering good wholesome healthy eating options within the product range.
To achieve overall value for money is an objective of this tender. However please note that Shire Services is not obliged to accept the lowest price, and the contract award will be in line with the marking matrix published within the tender specification where focus will also be given to product quality and social value the supplier can offer.
The annual value of this contract is expected to be £350,000 with the 5-year contract value being £1,750,000
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
This contract can be extended for a further four one-year periods from 01.02.2026
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/KH9B2VSK9N
two.2) Description
two.2.1) Title
Lot 2: Staffordshire, West Midlands, and Worcestershire
Lot No
Lot 2: Staffordshire, West Midlands, and Worcestershire
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
two.2.3) Place of performance
NUTS codes
- UKG22 - Shropshire CC
Main site or place of performance
Shropshire CC
two.2.4) Description of the procurement
This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
This contract can be extended by a further four one-year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See tender documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
See tender documents
Minimum level(s) of standards possibly required
See tender documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
See tender documents
Minimum level(s) of standards possibly required
See tender documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 December 2024
Local time
12:00pm
Place
Shirehall, Shrewsbury
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/KH9B2VSK9N
GO Reference: GO-2024117-PRO-28442953
six.4) Procedures for review
six.4.1) Review body
Shropshire Council
Shirehall
Shrewsbury
SY2 6ND
Telephone
+44 1743252992
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom