Section one: Contracting entity
one.1) Name and addresses
Southern Water Services
Southern House
Worthing
BN13 3NX
Sourcing.Team.Procurement@southernwater.co.uk
Telephone
+44 1903264444
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.southernwater.co.uk
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Communications and Advertising Framework
Reference number
Prj_2459
two.1.2) Main CPV code
- 79340000 - Advertising and marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
Southern Water Services (SWS) is in a rapid state of transformation. To support this, there is a need to put in place different contracts to assist the SWS Communications team in the provision of communications services through a new multi-lot framework. Due to the wide range of requirements, this framework was split into five lots, with a differing number of service providers being awarded a place on the framework under each of the lots.
The five lots which formed the framework are listed below.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Strategic Communications
Lot No
1
two.2.2) Additional CPV code(s)
- 79416200 - Public relations consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Services will include but not restricted to:
Public relations services / political lobbying
Employee/stakeholder engagement, strategy and change
Corporate reputation
Crisis communications
Regulatory reports and planning services
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Full Service Campaign Support
Lot No
2
two.2.2) Additional CPV code(s)
- 79340000 - Advertising and marketing services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Services will include, but not be restricted to:
Full service campaigns, made up of the following:
Marketing strategy development
Creative for campaigns
Digital marketing and social media
Direct marketing
Internet/website/social media support
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Radio Advertising
Lot No
3
two.2.2) Additional CPV code(s)
- 79341000 - Advertising services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
The agency will provide radio advertising services, either in-house or through sub-contracting
to other agencies.
The services listed below are examples of the types of services provided. This is not an
exhaustive list.
Planning and execution of radio campaigns, covering all of Southern Water’s water and
wastewater region.
Ad scheduling
Events/sponsorship
On-air promotions
Recruitment advertising
Audio Production – including:
Producing radio fillers, podcasts, editorial for broadcast
Large and small scale production requirements (e.g. high production value radio/podcasts).
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Press and Print Advertising
Lot No
4
two.2.2) Additional CPV code(s)
- 79341000 - Advertising services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Services will include, but not be restricted to:
Placing notices in local and regional newspapers, magazines and via outlet’s social media
channels, both print and digital, targeting both niche and broader markets, in a variety of
sizes.
The supplier should have the ability to advertise in an array of different newspaper or
publications and social channels that cover both local and regional areas across Southern
Water’s water and wastewater region.
Advertisement design and placement
Manage and deliver digital marketing campaigns via owned or earned channels
Targeted door-to-door distribution (optional)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Televesion and Film Creative & Production
Lot No
5
two.2.2) Additional CPV code(s)
- 92221000 - Television production services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Agencies are able to offer development and production services on a standalone basis.
Agencies are invited to bid based on capability to provide, assist, build and decision support
one or more of the following services:
Brand content
Strategy and creative
Moving picture and video production – including but not limited to:
Promotional films, online content, interviews
Production requirements, including storyboarding, casting, filming, editing, colour grading,
and audio mixing.
End-to-end management of TV ad production and approvals, including clearcast process.
Animation and motion graphics
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-031326
four.2.9) Information about termination of call for competition in the form of a periodic indicative notice
The contracting entity will not award any further contracts based on the above periodic indicative notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Strategic Communications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
Section five. Award of contract
Contract No
2
Lot No
1
Title
Lot 1 - Strategic Communications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Create 51 Ltd
Storrington
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
Yes
Section five. Award of contract
Contract No
3
Lot No
1
Title
Lot 1 - Strategic Communications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Built Environment Communications Group Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
Section five. Award of contract
Contract No
4
Lot No
1
Title
Lot 1 - Strategic Communications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dentons Global Advisors UK ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
Section five. Award of contract
Contract No
5
Lot No
1
Title
Lot 1 - Strategic Communications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Portland PR Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
Section five. Award of contract
Contract No
6
Lot No
2
Title
Lot 2 - Full Service Campaign Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mediaworks UK Limited
Gateshead
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
No
Section five. Award of contract
Contract No
7
Lot No
2
Title
Lot 2 - Full Service Campaign Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oliver and Graimes Design Associates Limited
Hove
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
Yes
Section five. Award of contract
Contract No
8
Lot No
2
Title
Lot 2 - Full Service Campaign Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Impero Design Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
Section five. Award of contract
Contract No
9
Lot No
2
Title
Lot 2 - Full Service Campaign Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Built Environment Communications Group Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
Section five. Award of contract
Contract No
10
Lot No
3
Title
Lot 3 - Radio Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bauer Radio Limited
Peterborough
Country
United Kingdom
NUTS code
- UKF - East Midlands (England)
The contractor is an SME
No
Section five. Award of contract
Contract No
11
Lot No
4
Title
Lot 4 - Press and Print Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newsquest Media Group Ltd
High Wycombe
Country
United Kingdom
NUTS code
- UKF - East Midlands (England)
The contractor is an SME
Yes
Section five. Award of contract
Contract No
12
Lot No
5
Title
Lot 5 - TV and Film Creative and Production
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mediaworks UK Limited
Gateshead
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
No
Section five. Award of contract
Contract No
13
Lot No
5
Title
Lot 5 - TV and Film Creative and Production
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Built Environment Communications Group Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
Section five. Award of contract
Contract No
14
Lot No
5
Title
Lot 5 - TV and Film Creative and Production
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bold Content Video Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Southern Water Services
Worthing
Country
United Kingdom