Section one: Contracting authority
one.1) Name and addresses
Lancashire County Council
Fishergate
Preston
PR18XJ
Contact
LCC Corporate
contractscorporate@lancashire.gov.uk
Telephone
+44 1772539403
Country
United Kingdom
NUTS code
UKD4 - Lancashire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.lancashire.gov.uk/isupplier/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.lancashire.gov.uk/isupplier/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.lancashire.gov.uk/isupplier/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement relating to the Provision of a Food Distribution Network to Lancashire County Council (Including the Supply and Delivery of Fruit, Vegetable and Salad Products)
Reference number
CR/CORP/LCC/22/1545
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority (Lancashire County Council) is inviting tenders on the terms set out in this ITT to secure a single supplier framework for the distribution of food and drink products including the supply and delivery of fresh fruit and vegetables to over 500 Authority units.
The Duration of the Framework Agreement will be for an initial period of 3 years. With the option to extend for any given period up to a maximum of a further 12 months.
two.1.5) Estimated total value
Value excluding VAT: £31,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15300000 - Fruit, vegetables and related products
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in this ITT to secure a single supplier framework for the distribution of food and drink products including the supply and delivery of fresh fruit, vegetables and salad products to over 500 units, including schools, care homes, day centres and civic units.
The contracted distributor will be responsible for the supply and delivery of fresh fruit, vegetable and salad products and will also be responsible for the distribution of food and drink supply contracts that are currently ongoing and may be retendered throughout the duration of the framework agreement.
The Duration of the Framework Agreement will be for an initial period of 3 years. With the option to extend for any given period up to a maximum of a further 12 months.
In addition, the Purchaser wishes to establish this framework (where the successful Tenderer's capacity and capability permits) as
accessible for use by other public sector bodies including:
• Blackburn with Darwen Borough Council
• Blackpool Borough Council
• Bolton Metropolitan Borough Council
• Bury Metropolitan Borough Council
• Cheshire East County Council
• Cheshire West and Chester Council
• Derbyshire County Council
• Halton Borough Council
• Knowsley Metropolitan Council
• Manchester City Council
• Oldham Metropolitan Borough Council
• Rochdale Metropolitan Borough Council
• Salford City Council
• Sefton Council
• St Helens Council
• Stockport Metropolitan Borough Council
• Tameside Metropolitan Borough Council
• Trafford Metropolitan Borough Council
• West Lancashire Borough Council
• Wigan Metropolitan Borough Council
• Wyre Borough Council
• Lancashire Fire and Rescue Service
• The Police and Crime Commissioner for Lancashire
The framework is estimated to be between £4,000,000 and £5,000,000 per annum based on the Purchaser's own recent historical data. (Between £16,000,000 and £20,000,000 over the maximum 4-year period)
The value of participation by the wider public sector authorities listed above for the maximum 4 years is not guaranteed and an estimated figure is provided.
The estimated range is between £0 to £2,900,000 per annum over the maximum 4 years of the agreement (£11,600,000 in total)
Therefore, for the duration of the Framework Agreement (including the extension period) the anticipated total framework value is estimated to be between £16,000,000 and £31,600,000
Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.
Please see the tender documentation for further information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £31,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 January 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
six.3) Additional information
The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge.
Please note: Tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period.
Registration is necessary in order to view the tender details and obtain tender documentation. The RFQ (Request for Quote) number (tender reference number for online tendering system) is 15353912
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The High Court
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
six.4.4) Service from which information about the review procedure may be obtained
Lancashire County Council
Preston
PR1 8XJ
Country
United Kingdom