Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
Contact
Karen Gallant
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Companies House
RC000651
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PURCON 1053 Graduation Production Services
Reference number
PURCON 1053
two.1.2) Main CPV code
- 79950000 - Exhibition, fair and congress organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
Graduation is a high-profile event in the University calendar, celebrating the hard work and success of our graduating students together with their family and friends. The event consists of a formal ceremony held in a sports hall within the Sportspark which facilitates the conferment of awards, followed by an informal 'festival feel' reception within the Athletics outside arena. A Production company is required to equip internally the sports halls 1, 2 & 3 with the necessary infrastructure to include but limited to; flooring, draping, rigging, staging and AV equipment. Externally a provision of various outdoor structures, site trackway, toilets, fencing and generators with full production management in both areas.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £2,983,333.33 / Highest offer: £3,187,054.68 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
University of East Anglia
Norwich Research Park
Earlham Road
Norwich
Norfolk
NR4 7TJ
two.2.4) Description of the procurement
Graduation is a high-profile event in the University calendar, celebrating the hard work and success of our graduating students together with their family and friends. The event consists of a formal ceremony held in a sports hall within the Sportspark which facilitates the conferment of awards, followed by an informal 'festival feel' reception within the Athletics outside arena. A Production company is required to equip internally the sports halls 1, 2 & 3 with the necessary infrastructure to include but limited to; flooring, draping, rigging, staging and AV equipment. Externally a provision of various outdoor structures, site trackway, toilets, fencing and generators with full production management in both areas.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.11) Information about options
Options: No
two.2.14) Additional information
Contract is initially 2 years with 2 x 1 year extensions at the discretion of the contracting authority,
II.1.7. Total value of the procurement (excluding VAT) - Value range is representative of a 4 year contract term (assuming contract extensions are undertaken)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028020
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Production Bureau Ltd
Norwich
Country
United Kingdom
NUTS code
- UKH17 - Breckland and South Norfolk
Companies House
04115489
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,187,054.68
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of East Anglia
Earlham Road, Norwich Research Park
Norwich
NR4 7TJ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University has incorporated a minimum of 10 calendar days standstill period at the point the information on the award of contract was communicated to tenderers. No appeal regarding the award of contract was received during the standstill period.
Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly and within the limitation period described in the Public Contracts Regulations 2015.