Section one: Contracting authority/entity
one.1) Name and addresses
Yorkshire Ambulance Authority NHS Trust
Units 2 and 3, Trinity Business Park, Turner Way
Wakefield
WF2 8EE
Contact
Robert Langthorne
Telephone
+44 7517549768
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Northern Ambulance Alliance (NAA) Common CAD (Computer Aided Dispatch) system
Reference number
YAS 53 2022_23
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Yorkshire Ambulance Service NHS Trust is the contracting authority (the "Authority") for the appointment of a single supplier to a framework (the "Framework") on behalf of the NAA Common CAD project. NAA consists of the four Ambulance Services covering the North of England and East Midlands ie North West Ambulance Service NHS Trust, Yorkshire Ambulance Service NHS Trust, East Midlands Ambulance Service NHS Trust, and North East Ambulance Service NHS Foundation Trust. This is a collaborative procurement between Yorkshire Ambulance Service NHS Trust, North West Ambulance Service NHS Trust and East Midlands Ambulance Service NHS Trust (together the "Participating NAA Trusts") for the provision of a Common CAD solution. The Framework is to be available to the Participating NAA Trusts referenced above and any other in-scope organisation (as set out below at section VI.3).To apply for this opportunity please register on ATAMIS portal https://health-family.force.com/s/Welcome
Section six. Complementary information
six.6) Original notice reference
Notice number: 2022/S 000-034926
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
IV.1.3.6
Place of text to be modified
Justification for duration
Read
Text
The duration of the Framework agreement is 7 (seven) years from contract award to reflect that existing contracts of in-scope organisations for the support of current CAD systems may not expire over a period of 4 (four) years or less (which is the normal window for a framework agreement), and replacement of such business critical systems across multiple organisations will need to be phased over a significant period of time. Any call-off contracts made under the Framework are intended to be awarded for a period of up to 10 years with option to extend for up to a further 3 x 12 months, reflecting typical CAD system lifecycles.
seven.2) Other additional information
An interested parties conference will take place virtually via MS Teams on 15/12/22 at 9-11am GMT. The link to the conference can be obtained by contacting yas.naa@nhs.net. The Authority will present an overview of the invitation to tender ("ITT") and provide an opportunity for clarification questions. Any such questions will be logged and responses will subsequently be circulated to all Tenderers via the Atamis portal as soon as possible after the conference. It should be noted that this is not intended to exclude any subsequent requests for clarification which will be resolved by the clarification process described in the procurement documentation.
Tenderers who submit a valid Tender will be expected to deliver an in person presentation and demonstration following submission. Tenderers must notify the Authority of their intention to bid and consequently the request for a presentation and demonstration session by 20/1/2023. Following receipt of an intention to bid, the Tenderer will be notified of provisional details of timings, venue and attendees for the presentation and demonstration session, to be confirmed following receipt of a valid Tender.
Details regarding Framework access: The Authority wishes to establish the Framework for use by the following UK bodies (and any future successors to these bodies). This includes the following organisations:
• The English Ambulance Service NHS Trusts and NHS Foundation Trusts listed at: https://aace.org.uk/uk-ambulance-service/
• Welsh Ambulance Services NHS Trust with more information available at: Home - Welsh Ambulance Services NHS Trust
• The Scottish Ambulance Service with more information available at: Scottish Ambulance Service
• The Northern Ireland Ambulance Service Health and Social Care Trust with more information available at: NIAS | NIAS (hscni.net)
• Any other UK ambulance service operating a CAD system
The duration referenced in Section II 2.7 is for the placing of orders, and the period for the delivery of any contract awarded under the Framework may extend beyond the expiry of the Framework.
Tenders and all supporting documentation in connection with this procurement must be priced in sterling and written in English.