Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSP-20-013 Uniforms, Protective Clothing and Protective Equipment
two.1.2) Main CPV code
- 18000000 - Clothing, footwear, luggage articles and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,150,000
two.2) Description
two.2.1) Title
Lot 1 Protective Clothing
Lot No
1
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
- 18222000 - Corporate clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework has options to extend for 2 further 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - School Crossing Patrol
Lot No
2
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18222000 - Corporate clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework had the option to extend for 2 further of 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Miscellaneous Items, Equipment and Gloves
Lot No
3
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18222000 - Corporate clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework had the option to extension for 2 further 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Catering Accessories
Lot No
4
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18222000 - Corporate clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework had the option to extend for 2 further 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Catering Uniforms
Lot No
5
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18222000 - Corporate clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework had an option to extend for 2 further 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Specialist Protective Clothing and Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18113000 - Industrial clothing
- 18222000 - Corporate clothing
- 18420000 - Clothing accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 35113400 - Protective and safety clothing
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA awarded a Framework for the provision of Uniforms, Protective Clothing and Protective Equipment. Lots 1, 2, 3 and 6 ran from 1st June 2021 for an initial 2 year Framework Period on an as and when required basis, with the option to extend for 2 further 12 month periods. Lots 4 and 5 joined from 1st September 2021 for an initial Framework period of 21 months with an option to extend for 2 further 12 month periods. The Framework is currently in it's 2nd 12 month extension period.
The EA is placing this transparency notice to alert economic operators of its plans to modify this Framework Agreement in accordance with Regulation 72(1)(c) of the Public Contracts Regulation 2015 for an addition to the Framework Agreement value of £575,000. This modification to increase value does not exceed 50% of the value of the original Framework Agreement. The increase of 50% should be more than sufficient to allow continued sourcing from the Framework Agreement until the new Framework Agreement commences 01 June 2025 and is permissible under PCR Reg 72(c).
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Quality Assurance / Weighting: 6
Quality criterion - Name: AC3 Contingency / Weighting: 8
Quality criterion - Name: AC4 Social Considerations Requirement / Weighting: 10
Cost criterion - Name: AC5 Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
This Framework had the option to extend for 2 further 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This VEAT is not to provide notice of an award without prior notice but to provide notice of a modification of the framework value. This Framework Agreement was awarded as per publication reference 2021/S 000-019411 in August 2021. A modification to the Framework value is necessary to ensure continued supply of essential Uniforms, Protective Clothing and Protective Equipment required to serve the EA until the commencement of a new arrangement.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. It has become necessary for EA to further increase the value of this contract as additional expenditure has been incurred due to an unforeseen demand. By doing so, the continued supply of Uniforms, Protective Clothing and Protective Equipment can be managed effectively, without causing disruptions.
The additional value is permissible under Regulation 72. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the contract, it remains to be there to supply Uniforms, Protective Clothing and Protective Equipment. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework was £1,150,000 GBP. This modification will increase the framework value by £575,000 which is within the allowed 50% threshold.
EA will not implement the modification until 30 days after the publication of this Notice.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-019411
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 August 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
PJD Safety Supplies
AUGHNACLOY
BT69 6AA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.pjdsafetysupplies.com/
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Charles Hughes Ltd.
Westport
F28FY88
Country
Ireland
NUTS code
- IE - Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HEALTHY BEAN LTD
GREENWICH
SE100ZD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Mi Hub Limited formally MWUK
DERBY
DE74 2UD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,150,000
Section six. Complementary information
six.3) Additional information
This framework was let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. https://www.educationni.gov.uk/services/schools-plus (https://www.education-ni.gov.uk/services/schools-plus). Primary and Post Primary schools. under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and. Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/furthereducation-fe-colleges. (https://www.nidirect.gov.uk/contacts/further-education-fecolleges). Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ (https://www.nicie.org/parents/school-finder/). Grant Controlled Integrated Education Schools in NI. https://www.isc.co.uk/ (https://www.isc.co.uk/) schools/northern-ireland/. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/(https://www.librariesni.org.uk/Libraries/). EA Teachers’. and Educational Centres, Council for the Curriculum, Examination and Assessment NI. (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE).
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures Ballymena
Ballymena
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures Ballymena
Ballymena
Country
United Kingdom