Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase to Pay (P2P) for the Isle of Wight Council
Reference number
DN677229
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of a Procure to Pay system to replace the existing Supplier Relationship Management (SRM) system at the Isle of Wight Council.
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
The Authority seeks a Potential Supplier with the appropriate product range, experience and competitive pricing to supply and implement a cloud hosted or SaaS Procure to Pay System to replace the existing SRM System.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £346,084.38
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of a Procure to Pay system to replace the existing Supplier Relationship Management (SRM) system at the Isle of Wight Council.
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
The Authority seeks a Potential Supplier with the appropriate product range, experience and competitive pricing to supply and implement a cloud hosted or SaaS Procure to Pay System to replace the existing SRM System.
Please note that the contract start/end dates above relate to the expected timeframe from 'go live' date assuming 'go live' begins on 31 May 2024 and contract end date would then be 30 May 2030.
The contract commencement date (starting the project plan, implementation etc) is dated 30 November 2023.
two.2.5) Award criteria
Quality criterion - Name: (1) Functionality, including Reporting Functionality (Aesthetic and functional characteristics / Technical Merit) / Weighting: 13
Quality criterion - Name: (2) Methodology & Implementation (Approach to delivery of the services/ Implementation / Delivery date and delivery period / After sales service) / Weighting: 12
Quality criterion - Name: (3) Social Value / Weighting: 6
Quality criterion - Name: (4) Data Integration (Technical Merit) / Weighting: 6
Quality criterion - Name: (5) Data Security & Data Protection – (Approach to delivery of the services / Technical Merit) / Weighting: 8
Quality criterion - Name: (6) General System – (Approach to delivery of the services/ After sales service) / Weighting: 7
Quality criterion - Name: (7) Demonstration and Q&A session – (Approach to delivery of the services / Technical Merit / Added Value) / Weighting: 8
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 November 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Advanced Business Software and Solutions Ltd
The Mailbox, Level 3, 101 Wharfside Street
Birmingham
B1 1RF
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £346,084.38
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom