Section one: Contracting authority
one.1) Name and addresses
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Freeman Hospital, Freeman Road, High Heaton
Newcastle-upon-Tyne
NE7 7DN
Contact
Paul Fergus
Telephone
+44 1912137983
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
https://www.newcastle-hospitals.nhs.uk
Buyer's address
https://www.newcastle-hospitals.nhs.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Access Control System and Intercom Systems - Planned Preventative Maintenance & Re-active Call Outs (Trust-Wide)
Reference number
T/2023/026
two.1.2) Main CPV code
- 50324200 - Preventive maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Planned preventative maintenance, servicing, software upgrades and breakdown call-out services relating to the Trust's Door Access System
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The Invitation to Tender (ITT) has been prepared by The Newcastle upon Tyne Hospitals NHS Foundation Trust (the “Authority”) for the appointment through competition of a suitably experienced and competent Contractor of Access Control System and Intercom Systems - Planned Preventative Maintenance & Re-active Call Outs in accordance with the specification and terms and conditions of contract provided.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 3 periods of 12
month.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Regent Point
NEWCASTLE UPON TYNE
NE7 7DN
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Regent Point
NEWCASTLE UPON TYNE
NE7 7DN
Country
United Kingdom