Section one: Contracting authority
one.1) Name and addresses
Manchester City Council
Windmill Street
Petersfield
M2 3GX
Contact
Mr Liam Reid
procurement@manchestercentral.co.uk
Telephone
+44 1618342700
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Traffic Management 063-2022 Provision of Traffic Management at MCCCL
Reference number
DN646429
two.1.2) Main CPV code
- 63712700 - Traffic control services
two.1.3) Type of contract
Services
two.1.4) Short description
There must be a site visit to Manchester Central on 10th or 12th January 2023 at 2.00pm, to participate in this tender. The visit will take the form of a small briefing, followed by a walk round of the venue and an opportunity for open questions. The site visit will start at Manchester Central (concierge) at 2pm and will last approximately 1 hour. Please email Liam Reid in Procurement to book your appointment: l.reid@manchestercentral.co.uk
Manchester Central is currently looking for Contractors to provide traffic management and logistics. The contactor will manage and control the movement of traffic in and out of the venue in a structured and safe manner for all event related vehicles, including the deployment of staff in collaboration with the event Manager. Event traffic ranges from small events, which are typically 20 or less vehicles to large events, the largest vehicle number in the last 12 months was 400 in one day ranging from 40ft artic’s, 17.5t and 7.5t lorries to cars, coaches and courier vehicles.
The successful Contractor will provide competent staff members, who have received the relevant training applied to the role. Members of staff will be providing services to clients and delegates at Manchester Central, and therefore must be fully conversant, fitting in with Manchester Central’s high, professional standards as well as the company values as per the Service Level Agreement.
The Contract period will be for three (3) years with a Manchester Central only option to extend for up to an additional two (2) years. It is intended for the contract to commence on 1st May 2023.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
There must be a site visit to Manchester Central on 10th or 12th January 2023 at 2.00pm, to participate in this tender. The visit will take the form of a small briefing, followed by a walk round of the venue and an opportunity for open questions. The site visit will start at Manchester Central (concierge) at 2pm and will last approximately 1 hour. Please email Liam Reid in Procurement to book your appointment: l.reid@manchestercentral.co.uk
Manchester Central is currently looking for Contractors to provide traffic management and logistics. The contactor will manage and control the movement of traffic in and out of the venue in a structured and safe manner for all event related vehicles, including the deployment of staff in collaboration with the event Manager. Event traffic ranges from small events, which are typically 20 or less vehicles to large events, the largest vehicle number in the last 12 months was 400 in one day ranging from 40ft artic’s, 17.5t and 7.5t lorries to cars, coaches and courier vehicles.
The successful Contractor will provide competent staff members, who have received the relevant training applied to the role. Members of staff will be providing services to clients and delegates at Manchester Central, and therefore must be fully conversant, fitting in with Manchester Central’s high, professional standards as well as the company values as per the Service Level Agreement.
The Contract period will be for three (3) years with a Manchester Central only option to extend for up to an additional two (2) years. It is intended for the contract to commence on 1st May 2023.
Manchester Central intend for the top two/three bidders to be invited to make a formal presentation in support of their bid – This will be held on Monday 20th February 2023. Please ensure you are available on this date. Further information will be provided to bidders nearer the time however, the presentation will include areas such as scheduling, deployment, customer service and examples of managing a similar contract etc.
Required Services
Traffic Management / Logistics
The main function is to control movement of traffic in and out of the venue in a controlled and safe manner. Requirements include, but is not limited to:
• Management of build and breakdown of events.
• Management of loading areas, including the forecourt and back / sides of the venue.
• Coordination of traffic, including exhibition stand companies, exhibitors and public where necessary.
• Coordination of coach operations on the rear service yard on specific events.
• Tailoring services to a wide variety of events and responding to challenges that each event may bring. For example, events with high exhibitor numbers or events with large numbers of coach traffic.
• Traffic barrier management.
• Traffic barrier management for DOMIS Construction Site.
• Ensure there is a member of staff who is responsible for attending Tasking, Quarterly Contract Meetings, Event Planning Meetings, Event Debriefs etc.
• Continuously evaluate surrounding areas of Manchester Central to find/secure/propose suitable vehicle holding areas for large traffic events. The total for this year so far is approximately 13,500, our biggest event was 400 total vehicles in one day.
• Be responsible for all external operational spaces, including the housekeeping of barrier boxes and external areas, vehicle door plates and barrier/bollards.
• Report any damage to the building, surrounding areas, fixtures, and fittings at MCCCL via the Helpdesk and ensure all staff have the sufficient training to carry this out.
• To follow the Service Level Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be for three (3) years with a Manchester Central only option to extend for up to an additional two (2) years. It is intended for the contract to commence on 1st May 2023.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Manchester Central Convention Complex Limited
Manchester
Country
United Kingdom