Section one: Contracting authority/entity
one.1) Name and addresses
United Kingdom Atomic Energy Authority
Culham Campus
Abingdon
OX14 3DB
Contact
Matt Burton
Telephone
+44 1235467082
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
National registration number
N/A
Internet address(es)
Main address
http://www.gov.uk/government/organisations/uk-atomic-energy-authority
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Fusion Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
JNCA-MJB155-24
Reference number
JNCA-MJB155-24
two.1.2) Main CPV code
- 45222300 - Engineering work for security installations
two.1.3) Type of contract
Works
two.1.4) Short description
Supply and installation of Access Control Hardware, associated software integration, additional licenses and maintenance. These components are specifically designed to control access to secure areas within the facility and existing infrastructure.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £114,097.47
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Culham Campus
two.2.4) Description of the procurement
Installation of Nedap Access Control Hardware, along with associated software integration and additional licenses. Installation specifically designed to control access to secure areas within the facility and fully integrate with existing infrastructure. The hardware is a crucial part of the facility's security infrastructure, ensuring controlled and monitored entry and exit points in compliance with CDM/Safety Case, HSE regulations and Government Functional Standards (GFS007).
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
Additional deliveries by the original supplier are for partial replacement goods or installations (or an extension of existing supplies or installations) where a change of supplier leading to goods having different technical characteristics would result in incompatibility or disproportionate technical difficulties.
• Continuation of Existing Systems: Nedap Access Control Hardware and software supplied by Trinity are already integral components of our facility's security infrastructure at Culham, Rotherham, and West Burton sites.
• Avoiding Incompatibility: Introducing hardware from a different supplier could lead to incompatibility issues with our existing systems, resulting in unreliable access control and significant security risks.
• Seamless Integration: Products are designed to integrate seamlessly with our current access control and fire systems.
• On-Site Knowledge: Trinity has an in-depth understanding of our site's specific needs, system configurations, and security protocols.
• Efficient Implementation: Their familiarity allows for quicker installation and troubleshooting, minimizing downtime and ensuring consistent security operations.
• Maintenance Continuity: As our current maintenance provider, Trinity ensures that all systems function cohesively. Introducing another supplier could disrupt this continuity.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Title
JNCA-MJB155-24
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 November 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Trinity Fire & Security Systems Ltd
Little Bridge Business Park Oil Mill Lane Clyst St Mary
Exeter
EX51AU
Country
United Kingdom
NUTS code
- UKK4 - Devon
National registration number
768942078
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £114,097.47
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK Atomic Energy Authority
Culham Campus
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.2) Body responsible for mediation procedures
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
six.4.4) Service from which information about the review procedure may be obtained
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority