Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Telephone
+44 1443863161
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Educated Other Than At School
Reference number
CCBC/PS2557/24/LE
two.1.2) Main CPV code
- 80200000 - Secondary education services
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded to HIT Education, Equity Foundation Ltd and Sgiliau Cyf. The framework term for this arrangement is 01 October 2024 to 30 September 2027, with the option to extend for a further period of 12 months.
Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within Caerphilly County Borough Council
two.2.4) Description of the procurement
Caerphilly Educated Other at School Service (EOTAS) aims are to:
Ensure early identification and intervention.
Minimise as far as possible the interruption to a learner’s normal schooling.
Provide a continuity and progression as far as circumstances will allow.
Raise achievement and attainment by removing barriers to learning.
Achieve reintegration to mainstream schooling for as many pupils as possible, as soon as possible.
Secure the best educational outcomes within the context of the learner’s social, emotional and health needs.
Promote appropriate vocational and academic education across EOTAS provisions.
Reduce the number of young people not in education, employment, or training (NEET) within the LA.
Ensure that the rights and entitlements of vulnerable children and young people are safeguarded.
Ensure qualifications offered to learners must meet the Welsh requirements as set out in the Approved Qualifications in Wales database.
Provide best value in terms of learner outcomes and value for money.
Providers offering this service will need to :-
Provide a management structure, necessary infrastructure and capacity to ensure the provision meets learner need and operates safely, effectively and efficiently.
Provide a curriculum that meets the individual needs of all learners. At Key Stage 4 the minimum aspiration for learners should be Level 1 Threshold, including English and Mathematics. All curriculum issues will be discussed half termly with an EOTAS Service Team member.
Provide curriculum and social skill interventions to meet leaner needs.
Be compliant with Child Protection procedures and able to demonstrate a working knowledge and compliance with the All-Wales Child Protection procedures.
Demonstrate effective behaviour management in relation to learner need.
Be compliant with all statutory responsibilities where learners are single or dual registered, including developing Individual Development Plans (IDPs), and the arrangement and conducting of Person-Centred Reviews for those pupils who have identified ALN.
Provide all Post 14 learners with access to Careers Wales interviews and where appropriate provide a work-related placement.
Ensure all teaching staff have the relevant teaching qualifications specific to those specialist areas of the curriculum in English and Mathematics.
Ensure there is no discrimination directly or indirectly on the grounds of gender, marital status, race, disability, colour, ethnic and national origin in any terms of employment of the service delivery.
Ensure all staff involved in the provision undergo and maintain a successful Disclosure and Barring Service (DBS) check in accordance with the conditions of this Framework throughout the lifetime of the agreement period.
Attend Provider Network meetings on a termly basis.
Attend the LA Child Protection training.
Comply with health and safety requirements
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note the framework agreement is from the 01 October 2024 - 30 September 2027 with the option to extend for up to a further period of twelve (12) months.
The estimated spend includes the option to extend
The estimated spend may increase or decrease depending on the needs of individuals.
This provision is supporting the Councils provision for EOTAS
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.11) Main features of the award procedure
The procurement process to establish a framework arrangement for EOTAS followed a three-stage, Open Tender Procedure as follows:-
First Stage Evaluation – Selection Stage - Pass / Fail and Scored Questions
Second Stage :-
Schedule of Rates – Pass / Fail
Evaluation – Award Stage - Assessment of Tender Response Criteria - Scored questions
Third Stage Evaluation – Interview / Presentation - Scored
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015054
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2024
five.2.2) Information about tenders
Number of tenders received: 51
Number of tenders received from SMEs: 51
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 51
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
HIT EDUCATION LIMITED
55 Bridge Street
Newport
NP204BL
Telephone
+44 7944442969
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Equity Foundation Ltd
16 Heather Court, Quakers Yard
Treharris
CF465RP
Telephone
+44 7760628410
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sgiliau Cyf
77-79 High Street, Cross Keys
Newport
NP117FN
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,500,000
Section six. Complementary information
six.3) Additional information
(WA Ref:145802)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom