Scope
Description
The provision of the production and security for Leeds West Indian Carnival and Black Music Festival
Contract 1. Leeds West Indian Carnival and Black Music Festival Security
Supplier
Contract value
- £25,000 excluding VAT
- £30,000 including VAT
Below the relevant threshold
Earliest date the contract will be signed
10 July 2025
Contract dates (estimated)
- 11 July 2025 to 30 November 2025
- 4 months, 21 days
Main procurement category
Services
CPV classifications
- 75241000 - Public security services
Contract locations
- UKE - Yorkshire and the Humber
Contract 2. Leeds West Indian Carnival and Black Music Festival Security
Supplier
Contract value
- £55,000 excluding VAT
- £66,000 including VAT
Below the relevant threshold
Earliest date the contract will be signed
10 July 2025
Contract dates (estimated)
- 11 July 2025 to 30 November 2025
- 4 months, 21 days
Main procurement category
Services
CPV classifications
- 75241000 - Public security services
Contract locations
- UKE - Yorkshire and the Humber
Contract 3. Leeds West Indian Carnival and Black Music Festival Production
Supplier
Contract value
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
10 July 2025
Contract dates (estimated)
- 11 July 2025 to 30 November 2025
- 4 months, 21 days
Main procurement category
Services
CPV classifications
- 79415000 - Production management consultancy services
Contract locations
- UKE - Yorkshire and the Humber
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The justification for awarding to Grace and Tailor Ltd is based on section 41 and paragraph 6 of Schedule 5 of the Procurement Act 2023, which outlines that a direct award of a public contract is permissible:
(a) due to an absence of competition for technical reasons, only a particular supplier can provide the required goods, services, or works, and
(b) there are no reasonable alternatives to those goods, services, or works.
A direct award to Showsec International Ltd and Titan Risk Management Ltd is also proposed. While these contracts are below the relevant services threshold and so do not fall within the scope of the Procurement Act 2023.
Suppliers
GRACE & TAILOR LTD
- Companies House: 07392307
- Public Procurement Organisation Number: PHBJ-8941-GJMR
Unit 5 The Courtyards
Leeds
LS14 2LB
United Kingdom
Email: info@graceandtailor.co.uk
Region: UKE42 - Leeds
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 3. Leeds West Indian Carnival and Black Music Festival Production
SHOWSEC INTERNATIONAL LIMITED
- Companies House: 02187286
- Public Procurement Organisation Number: PYZQ-7756-JBBJ
Regent House
Leicester
LE1 7NA
United Kingdom
Email: finance@showsec.co.uk
Website: https://showsec.co.uk/
Region: UKF21 - Leicester
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Leeds West Indian Carnival and Black Music Festival Security
TITAN RISK MANAGEMENT LTD
Unit H, The Dyeworks, Albert Road
Huddersfield
HD1 3RE
United Kingdom
Email: INFO@TITANRISK.CO.UK
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 2. Leeds West Indian Carnival and Black Music Festival Security
Contracting authority
Leeds City Council
- Public Procurement Organisation Number: PJYG-6658-PPMY
Civic Hall, Calverley Street
Leeds
LS1 1UR
United Kingdom
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government