Section one: Contracting authority
one.1) Name and addresses
Cambridgeshire County Council
New Shire Hall, Alconbury Weald
Huntingdon
PE28 4YE
Contact
Mr Ian Gower
Ian.Gower@cambridgeshire.gov.uk
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.cambridgeshire.gov.uk/
Buyer's address
https://www.cambridgeshire.gov.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
23029 Cambridgeshire County Council Security Services Framework
Reference number
DN666101
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Cambridgeshire County Council (CCC) wishes to invite tenders for the supply of Security Services. The Authority’s non-school properties, sites and land assets require a mix of electronic security control using intruder alarm and CCTV systems and a human security element via manned guarding services. The Council’s non-school properties, sites, land assets require a mix of electronic security control using intruder alarm and CCTV systems and a human security element via manned guarding services. The intruder alarm systems protect our buildings and sites overnight and over weekends and the CCTV systems add coverage outside working hours, but additionally add security 24/7/365, with recordings stored to help us investigate and eliminate anti-social behaviour against property, staff and visiting public. At the time of writing, we manage intruder alarm systems across 79 sites and CCTV systems across 35 sites. The number of CCTV systems are increasing as (a) the libraries Open Access project (un-manned libraries) moves forward and (b) as Security Risk Assessments as a result of anti-social behaviour dictate that these systems would be beneficial. The electronic systems onsite signal an activation to a monitoring station and the security provider’s 24/7 Control Room then despatches a security guard to site to act upon findings. In addition to the electronic security systems, manned guarding functions include: keyholding for all buildings, alarm response, patrols, locking and unlocking services and boarding up services. The security guards can call out the Authority’s maintenance contractor as required for any major building issues outside working hours. The Authority proposes to enter into a framework agreement for an initial period of 36 months with a single provider, with 2 options to extend for a further 12 months, making 60 months in total (3+1+1 years).
The value of this contract is currently approximately £330,000 p.a., but as buildings are added or removed from the estate, this will fluctuate. It is difficult to predict the exact value of this contract as the Authority’s property portfolios are likely to vary over the contract term, but it is estimated that the total value will not be less £1.25m or greater than £2m. The stated upper value of £2m is by no means guaranteed, and only represents the headroom we need to allow should additional public bodies within Cambridgeshire wish to use this contract. Bidders are strongly advised to concentrate on the lower end of the stated range of value of £2m rather than the upper value when choosing whether and how to bid for this opportunity. If the estate reduces, the costs for the general security contract will mirror that reduction. Bidders are required to submit a Social Value proposal via the Social Value Portal (full instructions can be found within the ITT document).
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,250,000 / Highest offer: £2,000,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
Main site or place of performance
Cambridgeshire
two.2.4) Description of the procurement
Cambridgeshire County Council (CCC) wishes to invite tenders for the supply of Security Services. The Authority’s non-school properties, sites and land assets require a mix of electronic security control using intruder alarm and CCTV systems and a human security element via manned guarding services. The Council’s non-school properties, sites, land assets require a mix of electronic security control using intruder alarm and CCTV systems and a human security element via manned guarding services. The intruder alarm systems protect our buildings and sites overnight and over weekends and the CCTV systems add coverage outside working hours, but additionally add security 24/7/365, with recordings stored to help us investigate and eliminate anti-social behaviour against property, staff and visiting public. At the time of writing, we manage intruder alarm systems across 79 sites and CCTV systems across 35 sites. The number of CCTV systems are increasing as (a) the libraries Open Access project (un-manned libraries) moves forward and (b) as Security Risk Assessments as a result of anti-social behaviour dictate that these systems would be beneficial. The electronic systems onsite signal an activation to a monitoring station and the security provider’s 24/7 Control Room then despatches a security guard to site to act upon findings. In addition to the electronic security systems, manned guarding functions include: keyholding for all buildings, alarm response, patrols, locking and unlocking services and boarding up services. The security guards can call out the Authority’s maintenance contractor as required for any major building issues outside working hours. The Authority proposes to enter into a framework agreement for an initial period of 36 months with a single provider, with 2 options to extend for a further 12 months, making 60 months in total (3+1+1 years).
The value of this contract is currently approximately £330,000 p.a., but as buildings are added or removed from the estate, this will fluctuate. It is difficult to predict the exact value of this contract as the Authority’s property portfolios are likely to vary over the contract term, but it is estimated that the total value will not be less £1.25m or greater than £2m. The stated upper value of £2m is by no means guaranteed, and only represents the headroom we need to allow should additional public bodies within Cambridgeshire wish to use this contract. Bidders are strongly advised to concentrate on the lower end of the stated range of value of £2m rather than the upper value when choosing whether and how to bid for this opportunity. If the estate reduces, the costs for the general security contract will mirror that reduction. Bidders are required to submit a Social Value proposal via the Social Value Portal (full instructions can be found within the ITT document).
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027527
Section five. Award of contract
Title
23029 Cambridgeshire County Council Security Services Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 December 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
1st Reaction Security Limited
Kettering
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,250,000 / Highest offer: £2,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Cambridgeshire County Council
New Shire Hall, Alconbury Weald
Huntingdon
PE28 4YE
Clare.Ellis@cambridgeshire.gov.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
Country
United Kingdom