Scope
Reference
P-0408 Asbestos Surveying and associated services
Description
The objective of the procurement is to successfully procure suitably qualified competent professional services teams to provide asbestos surveys and analytical support which will ensure the NIHE meets its landlord obligations to manage asbestos. The Housing Executive wishes to procure suitably qualified and competent persons to provide asbestos surveys and provide analytical services to Housing Executive's properties across the whole of Northern Ireland. The properties are a combination of the following: - • Domestic Properties • Internal and external common parts (including landings, hallways, lift shafts, plant rooms, stores , roof voids , land, refuse chambers); • Managed leasehold Properties; • Commercial Properties; • Hostel accommodation • Community lets • Private/ other social landlord Properties • Garages • Business premises, stores and offices, including the Employers Direct Labour Organisation's depots.
Total value (estimated)
- £10,536,394.49 excluding VAT
- £12,643,673.38 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2029
- Possible extension to 30 September 2031
- 6 years
Description of possible extension:
The Contracting Authority has the option, at its sole discretion, to extend the contract by such period(s) as the Contracting Authority sees fit provided that the cumulative period of such extension(s) shall not exceed 2 (two) years from the date of the expiry of the initial 4 (four) year period.
Options
The right to additional purchases while the contract is valid.
The Contract is non-exclusive, i.e. the Contracting Authority may procure the Service(s) / Works via other procurement routes throughout the term of this Contract, with no guarantee as to any volume whatsoever.
Main procurement category
Services
CPV classifications
- 71310000 - Consultative engineering and construction services
- 71315100 - Building-fabric consultancy services
- 71600000 - Technical testing, analysis and consultancy services
- 71621000 - Technical analysis or consultancy services
- 71900000 - Laboratory services
Lot constraints
Description of how multiple lots may be awarded:
As detailed in the Procurement documents
Lot Lot 1 - Belfast. Lot 1 - Belfast
Description
Lot 1 - Belfast Region - full details are contained in the Procurement documents
Lot value (estimated)
- £3,575,701.34 excluding VAT
- £4,290,841.60 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 2 - North Region - full details are contained in the Procurement documents. Lot 2 - North Region
Description
Lot 2 - North Region - full details are contained in the Procurement documents
Lot value (estimated)
- £3,484,241.64 excluding VAT
- £4,181,089.97 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 3 - South Region - full details are contained in the Procurement documents. Lot 3 - South Region
Description
Lot 3 - South Region - full details are contained in the Procurement documents
Lot value (estimated)
- £3,476,451.51 excluding VAT
- £4,171,741.81 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot Lot 1 - Belfast. Lot 1 - Belfast
Lot Lot 2 - North Region - full details are contained in the Procurement documents. Lot 2 - North Region
Lot Lot 3 - South Region - full details are contained in the Procurement documents. Lot 3 - South Region
As detailed in the Procurement documents
Technical ability conditions of participation
Lot Lot 1 - Belfast. Lot 1 - Belfast
Lot Lot 2 - North Region - full details are contained in the Procurement documents. Lot 2 - North Region
Lot Lot 3 - South Region - full details are contained in the Procurement documents. Lot 3 - South Region
As detailed in the Procurement documents
Particular suitability
Lot Lot 1 - Belfast. Lot 1 - Belfast
Lot Lot 2 - North Region - full details are contained in the Procurement documents. Lot 2 - North Region
Lot Lot 3 - South Region - full details are contained in the Procurement documents. Lot 3 - South Region
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 July 2025, 11:59pm
Tender submission deadline
31 July 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 29 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price |
Price | 70% |
| Quality | Quality |
Quality | 30% |
Other information
Payment terms
As detailed in the Procurement documents.
Description of risks to contract performance
The impact of the following potential risks are unknown at the time of tender:-
1. Volume of work being higher as a result of NIHE operating model being approved providing NIHE with borrowing powers to permit greater program of work to be delivered.
2. Risk of the mix of work changing from that anticipated at pre-tender stage that may result in higher spend
3.Risk of volume of work and contract being higher as a result of needing to back up and support service in a neighbouring Lot for any of the following reasons:
• following a Major Incident/Emergency,
• if there is no contractor Providing the Service in a Lot,
• if the Client requires additional resources to address a failure in the performance of a contractor appointed to Provide the Service in another Lot,
• if another contractor has not complied with an instruction, or
• if a Contract Lot has not been awarded from the initial tender.
4. Risk that an alternative contractor to the one appointed as the back up and support contractor will be required to provide back up and support due to the following reasons:
-there is no back up and support contractor appointed either as a result of the lot not being awarded, or the lot being awarded to the same contractor
-the appointed back up and support contractor cannot provide the back up and support services due to issues with capacity.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Northern Ireland Housing Executive
- Public Procurement Organisation Number: PTYV-8666-PQQY
2 Adelaide Street
Belfast
BT2 8PB
United Kingdom
Email: cprocurement@nihe.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland