Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Passenger Lift Maintenance, Service and Repairs Contract
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Hillingdon (Hillingdon) is currently responsible for the management and maintenance of 54 Housing / General Needs / Sheltered Housing passenger lifts and 44 corporate sites at various locations across the borough.
The objectives of this contract are to appoint one service provider (contractor) to deliver a 24/7, 365 days a year service to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's assets in a compliant and serviceable condition in accordance with the specification and to any current Regulations and other relevant legislation that may apply as well as industry, manufacturers and safety standards.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.
The Council intends to award a contract for these services for a period of three (3) years with an option to extend for up to a further one (1) year subject to agreement and satisfactory performance.
The proposed contract will be based upon the pricing schedule as shown in the tender pack and includes for the following;
Planned and preventative maintenance
Responsive maintenance
Repairs and component replacements
SAFed supplementary inspections/testing
Other service information as contained within the specification
All rates provided must be inclusive of all management fees, preliminaries, overheads and profits.
The proposed contract will be for a period of three (3) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £616,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) is currently responsible for the management and maintenance of 54 Housing / General Needs / Sheltered Housing passenger lifts and 44 corporate sites at various locations across the borough.
The objectives of this contract are to appoint one service provider (contractor) to deliver a 24/7, 365 days a year service to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's assets in a compliant and serviceable condition in accordance with the specification and to any current Regulations and other relevant legislation that may apply as well as industry, manufacturers and safety standards.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.
The Council intends to award a contract for these services for a period of three (3) years with an option to extend for up to a further one (1) year subject to agreement and satisfactory performance.
The proposed contract will be based upon the pricing schedule as shown in the tender pack and includes for the following;
Planned and preventative maintenance
Responsive maintenance
Repairs and component replacements
SAFed supplementary inspections/testing
Other service information as contained within the specification
All rates provided must be inclusive of all management fees, preliminaries, overheads and profits.
The proposed contract will be for a period of three (3) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Price / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
3 Year initial term with options to extend for a further 2 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-011589
Section five. Award of contract
Title
Passenger Lift Maintenance, Service and Repairs Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 November 2023
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RJ LIFTS GROUP LIMITED
Unit 1 Galveston Grove, Oldfield Business Park
Stoke-On-Trent
ST4 3PE
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
National registration number
12939666
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £616,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom