Section one: Contracting authority
one.1) Name and addresses
Dacorum Borough Council
The Forum
Hemel Hempstead
HP1 1DN
Contact
Ben Hosier
Telephone
+44 1442228215
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
http://www.in-tendhost.co.uk/supplyhertfordshire/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DBC (BH) Tree Maintenance Services
Reference number
CPU00530
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is looking for Contractors to provide ‘Tree Maintenance Services’ within the Council’s parkland and open spaces, woodlands, communal housing areas, tenanted properties, cemeteries and other land assets. Services will include tree pruning, felling, stump removal, emergency call out duties and tree planting.Our existing contractor has confirmed that TUPE will not apply; therefore, bidders should ensure that they will have the appropriate resource to deliver this contract.There will be four ‘Tree Maintenance Service’ contracts awarded: • Lot A and B comprise urban tree maintenance services across the whole of Dacorum.• Lot C comprises woodland tree maintenance services across the whole of Dacorum.• Lot D comprises tree-planting services across the whole of Dacorum. Lots A and B will be awarded to two separate Contractors. However, one Contractor could be awarded Lots A or B, and also C and/or D. For avoidance of doubt, Contractors can tender for all contracts, but w
two.1.5) Estimated total value
Value excluding VAT: £1,250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Tree Maintenance Service Lot A/B
Lot No
Lots A/B
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 03452000 - Trees
- 77211400 - Tree-cutting services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The Council is looking for Contractors to provide ‘Tree Maintenance Services’ within the Council’s parkland and open spaces, woodlands, communal housing areas, tenanted properties, cemeteries and other land assets. Services will include tree pruning, felling, stump removal, emergency call out duties and tree planting.Our existing contractor has confirmed that TUPE will not apply; therefore, bidders should ensure that they will have the appropriate resource to deliver this contract.There will be four ‘Tree Maintenance Service’ contracts awarded: • Lot A and B comprise urban tree maintenance services across the whole of Dacorum.• Lot C comprises woodland tree maintenance services across the whole of Dacorum.• Lot D comprises tree-planting services across the whole of Dacorum. Lots A and B will be awarded to two separate Contractors. However, one Contractor could be awarded Lots A or B, and also C and/or D. For avoidance of doubt, Contractors can tender for all contracts, but will not be able to win all 4 contracts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £813,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is for 3 years, with an option to extend for a further 2 years.Contract will be renewed at either year 3 or year 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Maintenance Service Lot C
Lot No
Lot C
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 03452000 - Trees
- 77211400 - Tree-cutting services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The Council is looking for Contractors to provide ‘Tree Maintenance Services’ within the Council’s parkland and open spaces, woodlands, communal housing areas, tenanted properties, cemeteries and other land assets. Services will include tree pruning, felling, stump removal, emergency call out duties and tree planting.Our existing contractor has confirmed that TUPE will not apply; therefore, bidders should ensure that they will have the appropriate resource to deliver this contract.There will be four ‘Tree Maintenance Service’ contracts awarded: • Lot A and B comprise urban tree maintenance services across the whole of Dacorum.• Lot C comprises woodland tree maintenance services across the whole of Dacorum.• Lot D comprises tree-planting services across the whole of Dacorum. Lots A and B will be awarded to two separate Contractors. However, one Contractor could be awarded Lots A or B, and also C and/or D. For avoidance of doubt, Contractors can tender for all contracts, but will not be able to win all 4 contracts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with an option to extend for a further 2 years.Therefore the contract renewal could be at the end of year 3 or year 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Maintenance Service Lot D
Lot No
Lot D
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 03452000 - Trees
- 77211400 - Tree-cutting services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The Council is looking for Contractors to provide ‘Tree Maintenance Services’ within the Council’s parkland and open spaces, woodlands, communal housing areas, tenanted properties, cemeteries and other land assets. Services will include tree pruning, felling, stump removal, emergency call out duties and tree planting.Our existing contractor has confirmed that TUPE will not apply; therefore, bidders should ensure that they will have the appropriate resource to deliver this contract.There will be four ‘Tree Maintenance Service’ contracts awarded: • Lot A and B comprise urban tree maintenance services across the whole of Dacorum.• Lot C comprises woodland tree maintenance services across the whole of Dacorum.• Lot D comprises tree-planting services across the whole of Dacorum. Lots A and B will be awarded to two separate Contractors. However, one Contractor could be awarded Lots A or B, and also C and/or D. For avoidance of doubt, Contractors can tender for all contracts, but will not be able to win all 4 contracts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contract is for an initial 3 year period with an option to extend for a further 2 years.The contract renewal date could be at at he end of year 3 or year 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Minimum criteria as stated in the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Minimum criteria as stated in the tender documentation.
three.2.2) Contract performance conditions
Minimum criteria as stated in the tender documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
11:59am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 January 2024
Local time
12:03pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 36 months or 60 month
six.4) Procedures for review
six.4.1) Review body
Dacorum Borough Council
The Forum
Hemel Hempstead
HP1 1DN
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Tenderers have a right of appeal within the Public Contract Regulations 2015.