Scope
Reference
DDPT054
Description
Derbyshire Dales District Council (The Council) is seeking a suitably qualified and experienced organisation to provide First Aid and Paramedic cover for its Matlock Bath Illuminations event across the 16 event nights, which takes place in Derwent Gardens, Matlock Bath annually during September and October.
The 2025 event dates are :
Saturdays 6, 13, 20, 27 September, 4, 11, 18, 25 October.
Sundays 14, 21, 28 September, 5, 12, 19, 26 October
Friday 24 October
The September and October dates for the 2026 & 2027 events shall be provided at a later date.
The initial contract period is three (3) years; for the 2025, 2026 and 2027 events. The contract is estimated to commence 6 September 2025 and expire 31 October 2027.
There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.
Total value (estimated)
- £102,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 6 September 2025 to 31 October 2027
- Possible extension to 31 October 2029
- 4 years, 1 month, 25 days
Description of possible extension:
There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs.
Options
The right to additional purchases while the contract is valid.
Additional first aid and paramedic cover may be needed to cover additional event nights and increased event capacity.
Main procurement category
Services
CPV classifications
- 85140000 - Miscellaneous health services
Contract locations
- UKF13 - South and West Derbyshire
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.
Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 July 2025, 3:00pm
Tender submission deadline
18 July 2025, 2:00pm
Submission address and any special instructions
The procurement is being managed electronically, using the councils e-tendering system, The council will only accept submissions through the e-tendering system.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=00294f1b-cf51-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21
The procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest through the e-tendering system.
Contracting authority
Derbyshire Dales District Council
- Public Procurement Organisation Number: PLCB-7612-RJLM
Town Hall, Bank Road
Matlock
DE4 3NN
United Kingdom
Contact name: Sherry Russell
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government